SAN JUAN COUNTY COMMISSION MEETING November 9, 2009 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah. Present: Bruce Adams, Chairman Kenneth Maryboy, Vice Chair Lynn Stevens, Commissioner Rick Bailey, SJC Administrator Norman L. Johnson, SJC Clerk/Auditor Dawn Shaw, SJC Deputy Clerk Attendees: Jerry McNeely, Louise Jones, Tammy Gallegos, Pam Hanson, Larry Sorrell, Greg Adams, Marilyn Boynton, Cyndi Eldredge, Bill Boyle, Howard Randall A motion to approve the minutes of October 26 and November 9, 2009 was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Louise Jones – SJC Recorder Louise presented a procurement request for a HP Designjet T1120 Printer in the amount of $2,650 from Monsen Engineering. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi Eldredge – SJC Personnel Cyndi presented a request to hire Robert Hatch as the full time Aging Waiver Assistant, Case Manager/Ombudsman a Grade 22 Step 173. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi presented a payroll change request for John Fellmeth effective November 1, 2009 moving him from a Step 281 to Step 295 due to the added responsibilities of county mapping and other technical programming. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi reported to Commissioners about reports generated on the health care status. She stated that the claims made through September 2009 compared to all of last year are significantly higher but does not expect that this will be the trend in the future. Several ideas were discussed and there will be a follow up and a future meeting. Pam Hanson – SJC Ec. Development Pam presented a request to hold a public hearing December 14, 2009 to renew designations for county enterprise zones. She stated that there are areas around Spanish Valley, La Sal and Monticello that they would like to add. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Greg Adams – SJC Planning and Zoning Greg presented the San Juan Blue Subdivision for approval and signature. There is an issue of a private road in the subdivision, which would mean it would not be maintained by the county. Commissioners stated that the developer needs to get a document to Walter Bird, SJC Assistant County DA, stating that they know and understand that it is a private road. Commissioners requested that this come back next week. Greg presented the Brumley Ridge Subdivision for approval and signature. Greg reported that there are several signatures missing and there is also an issue of a private road. Commissioners stated that they would take no action on it until other signatures are in place. Norman L. Johnson – SJC Clerk/Auditor Norman presented Commissioners with the budget books as complete as he has available. Budget reviews with Commissioners and department heads start November 16, 2009 and continue November 23, 2009. Rick Bailey – SJC Administrator Rick presented two building permits for approval and signature. Stephen Thurlo – Garage – 164 W. Rio Grande, Spanish Valley Dorothy Pipkin-Padilla – Residence – 15A East Peters Springs Rd, Monticello A motion to approve the two building permits, provided all signatures are in place, was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented the name of Virgil Ellis to be appointed as the La Sal representative for the San Juan Water Conservancy District. A motion to approve this request was made by Commissioner Kenneth Maryboy. Commission Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick stated that this just leaves the Mexican Hat position vacant. Rick presented two names, Vicki Nelson and Kerry Deeter to serve on the La Sal Community Recreation Board. A motion to approve both names was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the vote. None opposed. Commissioner Bruce Adams declared the motion carried. Commissioner Kenneth Maryboy was absent for the vote. Rick stated that this leaves one vacancy on this board. Rick reported to Commissioners that the Library Board had voted Cyndi Eldredge to the Board to finish Sandra Soderstom’s term. They also voted Georgiana Simpson and Nancy Berling to four year terms. Rick requested the Commission vote on the Boards decision. A motion to approve the appointments was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the vote. None opposed. Commissioner Bruce Adams declared the motion carried. Commissioner Kenneth Maryboy was absent for the vote. Rick presented a request to receive a grant in the amount of $17,000 to go to the Fair Ground Expansion from HUD. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented a procurement request from the Fire Department for a chasis in the amount of $29,200 from Alum-Line, Inc. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented a request to ratify the SJ Hospital lease agreement to include clinic expansions in May. A motion to ratify the agreement was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Jerry McNeely – SJC Liaison Jerry reported that he met with Spanish Valley Water and Sewer on Thursday and then went with Lynn Laws over the La Sal Mountain loop road stating that there were several areas that needed road work. Jerry stated that he plans to meet with UDOT this week in Green River and meet with SITLA today. Commission Reports Commissioner Stevens reported that he attended the Governors public news conference last Wednesday appointing him to the Council on State Resources and plans to attend UAC in St. George this week. Commissioner Maryboy attended the Oljato Chapter meeting yesterday and plans to attend UAC this week. Commissioner Adams attended CIB last Thursday and plans to go St. George this week for UAC. 11:54 A.M. – Executive Session A motion to go into Executive Session to discuss Personnel and Legal issues was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. 12:30 – End Executive Session A motion to go out of executive session was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Adjourn 12:35 1