SAN JUAN COUNTY COMMISSION MEETING May 4, 2009 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room in Monticello, Utah. Present: Bruce Adams, Chairman Kenneth Maryboy, Vice Chair Lynn Stevens, Commissioner Tammy Gallegos, SJC Administrative Assistant Norman L. Johnson, SJC Clerk/Auditor Dawn Shawn, SJC Deputy Clerk Attendees: Jerry McNeely, Scott Burton, Larry Sorrell, Janet Ross, Evan Lowry, Scott Mitchell, Mike Lacy, Grayson Redd, Walter Bird A motion to approve the minutes of April 6, 2009, with corrections, was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Tammy Gallegos – SJC Administrative Assistant Tammy presented a tire bid request on behalf of the SJC Road Department, from Four State Tire. Tammy reported that Four State Tire was the only bidder. A motion to approve the two year tire bid was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi Eldredge – SJC Personnel Cyndi presented a request to hire three temporary full time weed sprayers. Cyndi reported that all three applicants have work for the weed department in the past and recommended the hire of Joshua Keyes at a Step 58, Matthew Coppin at a Step 33, and Kevin Anderson at a Step 33. A motion to approve the requests was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motioned carried. Cyndi presented a request to hire Joshua Shakespeare as the temporary full time fair maintenance worker. Cyndi reported that Josh has worked with in this capacity for 2 previous years and will start at a Step 37. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Janet Ross – Canyon Country Discovery Center (CCDC) Janet updated Commissioners on the progress of the CCDC stating that EDA Architects have designed a $3.25 million center. She presented photos of the planned buildings and gave a brief walk through of what her plans are now. Commissioners thanked Janet for the update and asked if she had received any stimulus money for the center. Janet said that as of yet, no stimulus money has been forthcoming but she is still looking. Norman L. Johnson – SJC Clerk/Auditor Norman presented the 2008-09 SSBG invoice in the amount of $59,550.80 to the State for approval and signature. A motion to approve the SSBG invoice was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy. None opposed. Commissioner Bruce Adams declared the motion carried. Norman reported to Commissioners that the audit went well and there is a small list of things that need to be completed. Tammy Gallegos – SJC Administrative Assistant Tammy presented one building permit for approval and signature. Kevin Shumway – Garage – N Reservoir Rd, Blanding A motion to approve the building permit, provided all appropriate signatures are in place, was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Commissioner Kenneth Maryboy was absent for the vote. Open Time and Other Business Jerry McNeely, SJC Liaison, reported to Commissioners that he and Rick Bailey, SJC Administrator, have been working with the Spanish Valley SSD on a water and sewer study and will be attending a dinner May 5, 2009 with the Spanish Valley SSD and SITLA to discuss the study. Jerry also reported that he has been working with Lynn Laws, SJC Road Superintendent, on the possible widening of Sunny Acres Lane in Spanish Valley. Evan Lowry, SJC Planning/GPS, reported to Commissioners that there are other photos on the photo comparison study being done in the county and asked if they wanted to go ahead with the printing of the original books of the study and start a “Volume II” or just add an insert to the current volume. Commissioners stated that the first book will get things headed in the direction they need to be without holding up the process and to start on a second smaller volume with the remaining pictures. Mike Lacy, SJC Sheriff, presented the annual forest service contract in the amount of $6.700 for approval and signature. The contract is for continued patrolling on forest service land and equipment purchase. A motion to approve the contract was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Commission Reports Commissioner Adams reported that he attended the Joint Highway meeting in St. George last week where they proposed getting $2 million in Federal money and bidding out the Lisbon Valley Phase II and III projects for $5 million. On Friday he attended a community meeting at the BLM office. This week he plans to attend the CIB meeting, the SJ Republican Organization Convention Dinner, a teleconference w/ UAC and the Hole in the Rock Foundation dinner. Commissioner Stevens reported that SJC Emergency Services are used every year for the Boy Scout Camp and requested that there be a letter to the National Parks Council stating that services will be continued for the camp. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Commissioner Stevens reported that he plans to attend SJC Farm Days next week and meetings in Moab and Bluff. Commissioner Maryboy reported that he did attend the Economic Development meeting in Las Vegas last week and will be in the county this week attending various meetings in Red Mesa, Aneth and Mexican Water. 10:49 A.M. – Executive Session A motion to go into executive session, to discuss personnel issues, was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. 11:22 A.M. - End Executive Session A motion to go out of executive session was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. A motion to adopt the proposed Sheriff’s Office 20 year Step and Grade scale was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. The restructuring includes a built in 3% annual merit increase to be controlled by the Sheriff’s Office. COLA adjustments will be added to the pay scale as approved and directed by the Commission. None opposed. Commissioner Bruce Adams declared the motion carried. Adjourn 11:25 A.M. 1