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MINUTES OF THE SAN JUAN COUNTY COMMISSIONERS MEETING HELD
AUGUST 8, 1983
The San Juan County Commission met in regular session on Monday, August 8, 1983, at the hour of 10:10 a.m. in the San Juan County Courthouse at Monticello, Utah.
The following members were present: Commissioner Calvin Black, Chairman
Commissioner Kenneth R. Bailey Commissioner Robert Low
Minutes of the previous meeting were approved with the specified corrections on the motion of Commissioner Low. The motion was seconded by Commissioner Bailey and carried unanimously.
PETER'S POINT ROAD
Kedric Sommerville was before the Commission concerning the road at Peter's Point. It was noted that after talking to the Forest Service, that the only way they would change the road, would be only if they blocked the current road off. It was recommended that the Forest Service must enter their request in writing.
MEADOWLARK SUBDIVISION
Mayor Keith Redd and City Manager Rick Terry came before the Commission to inform them that the residence and petitioners of Meadowlark Lane Subdivision had agreed to pay the $1.70 difference in paving their road. The Commissioners then agreed to put this project on the top of their priority list. Doug Pehrson, County Surveyor, agreed to do the design work on the project and said that he would start that day doing the surveying. It was agreed that Southern Paving would be the one to pave the road after the concrete dips were installed. This would then put Cedar Lane and 7th North roads later on in the year.
NEW MANAGERS FOR MONTICELLO AIRPORT
Mayor Redd and City Administrator Terry discussed the possibility of the City taking over the management of the Airport. They presented to the Commissioners the application of Mitch and Martha McCann. The Commissioners discussed what the County would and would not do. The City Officials felt that they wanted time to consider the alternatives and would let the Commissioners know of their decision.
DIAGNOSTIC RELATED GROUPS PROGRAM (DRG'S)
Bill Reger, San Juan County Hospital Administrator, introduced to the Commissioner's, Rick Kinersly, Pres. of the Utah Hospital Association, Bob Burton, Vice Pres. of Finance and Reimbursements, Sue Ross, Head of Public Relations. Mr. Burton gave a slide presentation on the Diagnostic Related Groups (DRG's), whic pertained to the Utah State Medicaid Program, and the Federal Medicare Program. The new programs would be going into effect on July 1, 1983, and October 1, 1983, respectively,
RIO ALGOM PRESENT AGREEMENT ON MI VIDA MINE
Merv Lawton from Rio Algom present to the Commission the Rio Algom lease for the MiVida Mine for their approval. Commissioner Bailey made the motion to approve the agreement and Sublease and Commissioner Low seconded the motion. It was recommended by the Commission that there be a letter written defining the language in the agreement. Mr. Lawton agreed to do so. It was also requested by the Commission that the agreement be recorded in the Recorder's Office that same day.
AL HASKINS REPORTS
Al Haskins reported that the Senior Citizens were interested in having the County take over the Monticello Bowling Alley for the Senior Citizens and making and entertainment center and Bowling Alley out of it for them. Upon discussing the alternatives the Commissioners felt that due to the high cost of utilities and maintainance they would continue with the present policy and seek only to maintain present buildings and activities.
CLEAN UP OF THE FAIRGROUNDS
Debbie Harvey, San Juan County Fair Board Chairman, asked the Commissioners to see if they could not get the Fairgrounds cleaned up by fair time, the 18th of August, and requested that there be more trash cans available for the public this year.
BLUFF ROAD PROJECT
The Bluff Road Project was discussed with the Commissioners, it was noted that the gravel permit is being prepared at the BLM Office. The DOT has agreed to work with the County on this project. The County is in the process of contacting FAS to see if they will contract for the crushed gravel. It is noted that the project is 14.1 miles between Cow Canyon and Montezuma Creek,
BUG PARK ROAD
The following letter was sent out on the Bug Park Road. August 2, 1983
Mr. F. Bennion Redd Attorney at Law Monticello, Utah 84535
Dear Bennion:
Pursuant to your request, I have reviewed with Dough Pehrson, San Juan County Surveyor, your request that the County outline the proposed changes to the road which passes through property formerly owned by Harry Rogers and presently under the supervision of his estate, which as I understand it, you represent with regard to matters here in Utah. As I understand it, you were going to forward my letter to the personal representative to advise them of, and obtain approval for the proposed changes and San Juan Comity is not to proceed until we have some such formal or informal approval.
1(18
I should advise you that on the basis of a "preceived approval" from Mr. Ziska Rogers, the county did begin construction, but immediately upon being notified by Mr. Rogers that we should contact you, we discontinued any further activity.
The proposed changes might be best perceived if we first describe the roads condition at present. The width of the traveled portion averages 20 feet and the width of the area disturbed by grading and maintaining the road is approximately 30 feet average. The length of the road throught the property is about 1.5 miles, The present road is narrow, crooked, dirt, no drainage, is down in a ditch and impassable during winter months or when extremely wet.
Our proposed construction will widen the road to a 24 foot surface, this would require about a 45 foot right fo way. In addition, we would raise the road out of the existing ditch, eliminate the sharp curves and place 12 inches of rock for a base and surface course. The County would place culverts in alldrainages, thus essentially making the road an all weather road which could be traveled the year around. It would entail no cost to the owner of the property, all costs being paid by the County. It has been the Counties policy not to pay for any right-of-ways, for county roads or for widening county roads. The construction proposed would allow the county to maintain the road the year around, and would give the heirs of Mr. Rogers access to the property almost year around.
The Surveyer further indicates that the maximum amount of additional land needed to make the improvements would be a 15 foot width for the total length of 1.5 miles or would amount ot something around 2.7 acres. I believe that the improved access for the family of Harry Rogers as well as other benefits that they may especially considering the increased activity in the area and the dust and so forth that is created on dirt roads as opposed to gravel roads offers a substantial benefit and I would encourage the early approval for the County to proceed with the work proposed since this should be completed prior to the rainy season. If there are any further question, please do not hesitate to contact my office or the surveyors office.
Very truly yours,
/s/ Bruce K. Halliday San Juan County Attorney
EXECUTIVE DIRECTOR TENDERS HIS RESIGNATION
Commissioner Low reported that Mr. William Reger, Executive Director of Health Care Services, has tendered his resignation effective August 26. An emergency meeting of the Health Care Services Board was held and the Board recommends the following appointment for a three (3) month evaluation period:
Rayburn Jack - Executive Director Norma Nielson - Hospital Administrator Kathleen Lyman - Nursing Home Administrator
The only salary change recommended was to Rayburn Jack in the form of a 10% bonus to be applied on a onthly and interim basis only. Financial control may be diverted to the Deputy Auditor. This matter will require further consideration.
Commissioner Low, also reported that the cattleguard by be ski lift nees to be fixed as it has disconnected several trailers from their vehicles.
Commissioner Low, also recommended that a hospital audit be conducted at the time of the changes in the administration. The Commission concurred with this recommendation.
FEDERAL PAYMENTS IN-LIEU OF TAXES
Commissioner Black reported that the president has signed into law, legislation which will restore federal payments in-lieu of taxes revenues to counties. Commisioner Black noted that a great deal of credit for this accomplishment goes to the National Association of Counties.
CHANGES IS COUNTY PERSONNEL POLICY
Al Haskins reported on changes to the County personnel policy manual currently being drafted. Mr. Haskins noted that federal funding mandates overtime payments at 1 1/2 times the regular rate to hospital and nursing home employees and an addendum will include such provisions. The policy for other County employees will read: In extreme cases overtime may be allowed at the employees regular rate (rather than 1 1/2 times the regular rate.) The working day will be 8 1/2 hours with 1/2 hour allowed for lunch. Employee grievances may be appealed to the County Commission who may also appoint an arbitrator to hear the matter. It was noted that the travel reimbursement policy will not be changed at the present time.
MAILING SYSTEM IN REVIEW
The courthouse mailing system was discussed and the County Clerk was requested to organize a meeting of department heads to discuss the following topics:
1. Whether purchase of a postage metering system would be supported and would be cost-effective.
2. Whether additional furniture would be required to set up a system,
3. What would be the best location for a meter and wuld an office accept the responsibility, The recommendations of the department heads are to be presented back to the Commission.
RETIREMENT CONTRIBUTIONS DENIED
The County Sheriff's request for the County to pay an additional 4,15% for retirement contributions was denied because of a decline in revenue received by teh County. Sheriff Wright also requested payment of his retirement premiums into an IRA account upon his withdrawal from the Retirement System, This request was also denied as it is setting a precident which may have unacceptable ramifications in the future,
APPOINTMENT ACCEPTED BY COMMISSION
Commissioner Low, moved that Karolyn Romero be appointed to the Human Services Board, replacing Worthy Glover. The motion was seconded by Commissioner Bailey and carried unanimously.
BUILDING PERMITS APPROVED
Building Permits were approved for Roy T. Jones of Blanding, James Laws of Blanding, and Austin Lyman of Blanding.
MINERALS WEST OWES COUNTY
The County Treasurer, Marian Bayles, reported that Minerals West owes the County $25,000 in taxes. The county will file a jeopardy assessment in connection with this obligation.
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TEMPORARY CONDITIONAL USE PERMIT APPROVED
Commission Chairman Calvin Black relinquished the chair to Commissioner Ken Bailey, and did not participate in the deliberations as County Commissioner.
Commissioner Low moved the approval of a Conditional Use permit for a termporary use under Section 6-9 of the San Juan County Zoning Ordinance, to allow Jerry Holliday to operate the gravel pit, which is the subject of his application for a conditional use permit for a period sufficient in length to fulfil the current existing contracts, and allow the
removal of all materials handled separtely or processed in connection with those contracts, but in no event shall said period of operation exceed six months from this date.
Conditions of said operation are as follows; to wit:
1. The pit shall not be operated except during daylight hours.
2. Dust at the pit and on the road to and from the pit shall be controlled by watering.
3. No gravel crushing shall be permitted at this gravel pit under this temporary conditional use permit.
4. The granting of this temporary conditional use permit shall not be precedent in the deliberations of the Commission for the granting of a permanent conditional use permit, which determination shall be made hereafter upon the Commission receiving the additional information requested.
5. Applicant shall furnish the Commission with the following additional information:
a. An acurate map of the area, delineating the exact location of the present pit, the direction of future use and the extent of the proposed future use, and showing the distances between present and proposed locations of the pit operation and the property and home of Calvin Black.
b. Acurate measurement of the dust and noise levels, both while the pit is in operation and while it is not in operation.
The motion for approval was made by Commissioner Robert Low, seconded by Ken Bailey and passed unanimously.
BILLS PRESENTED FOR APPROVAL AND PAYMENT
First Security Bank Of Utah General Fund TCD 463,692.88
Utah State Social Security Agency Social Security Contributions 19,057.80
Utah State Tax Commission Utah State Income Tax 4,142.82
Abajo Petroleum, Inc. Gas,oil etc. 88.75
Acme Sanitary Supply Company hand soap 24.75
Aqua tech Pool & Patio Shoppe rope hook 12.05
Arnold Machinery Company parts 2,268.22
George H. Barry herbicide 12.50
Black Oil Company oil, gas 20,500.33
Blanding Home Center supplies 127.17
Blanding Mercantile material 5.01
Blue Mountain Foods T.V. dinners 1,082.85
Bluff Water & Sewer User's Assn. Water bill 192.95
Arthur Cahoon, Utah State University Mileage for Helen Neal 27.93
Car Care Center propane 39.90
Caun-Co., Incorporated supplies 154.14
Utah State Fair Queen contest for State 50.00
Chevron U.S.A. Inc. gasoline 99.47
City of Blanding Utility 375.43
City of Monticello Utility 90.00
Conoco Inc. gasoline 25.30
Contel tel co of the West telephone charges 513.04
Craftsman Industries locked car doors tools 33.00
Custom Floors & furnishings supplies 8.90
Diesel Service & sales Company seal #J43249 5.85
Empire Electric Assoc. Inc. Utilities 1,341.41
Exxon Company, U.S.A. gasoline 14.00
Fair Board San Juan County petty cash 15.00
Jayne Frost fair posters 112.00
Gateway Chevron gasoline 22.50
General Implement Distributors parts 186.98
Golden Nugget donuts for DUI school 8.50
Grand Tire Company, Inc. tires 1,941.67
Sam Halls herbicide 131.25
Heckett-Division of Harsco Chip 366.30
Industrial Supply Company, Inc. TPW-20 wedge 4.62
Intermountain Electric armature 74.92
John Johnson herbicide 150.00
Kelly Company Marriage Licenses #2451 and up 77.18
Kenz & Leslie Distributing Co. stop leak etc. 277.75
Kiracofe and Kile book 11.45
Lions Club 1 dozen brooms 50.00
Lyman Truck Line, Inc. freight 17.68
Ben Meadows Company supplies 83.00
Barbara Montella Workshop in Park City 301.92
Monticello Mercantile Company supplies 44.01
Moore Business forms forms 1,568.54
Motor Parts parts 15.08
Motor Parts battery 97.20
Helen Neal meals 4.00
Orr's Auto Body & Glass Shop repairs Senior Citizens Van #2 205.49
Quality Book Store books 54.53
Grayson Redd herbicide 44.25
Parley Redd Food Town supplies 23.76
Riverview Service Station oil, etc. 63.85
San Juan Pharmacy supplies 47.40
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The San Juan Record supplies 200.38
Eddie Saul herbicide 150.00
Saveway Automotive repairs 17.00
Scott Machinery Company parts 20.78
Snap-On tools Corp. parts 137.45
Shupe Bros. Company chips 499.00
Texaco, Inc. gasoline 35.06
Tire & Auto Center, Inc. labor 24.00
Travelodge travel 26.00
Utah Gas Service Company utility 107.52
Utah Power & Light Company utility 105.78
Utah State Agency for Surplus Property July Invoices 4,022.50
State Data Processing Division Teleprocessing service for June 1983 149.00
San Juan Communications Dept. repairs 114.50
San Juan County Road Department repairs, etc. 1,394.23
Utah State Library Commission books 82.20
Western Auto supplies 18.47
Wycoff freight 22.07
Mike Young, Inc. parts and repairs 95.88
Young Builders Inc. materials for Bookmobile 4,364.03
Young's Machine Company welding 6.00
National Dairy Council subscription , 1.50
There being no further business for this day the meeting adjourned at approximately 3:59 p.m.
Calvin Black, Chairman Rita Bryan, deputy Clerk