SAN JUAN COUNTY COMMISSION MINUTES NOVEMBER 7, 1988
The regular meeting of the San Juan County Commission convened at 10:00 A.M. at the San Juan County Courthouse at Monticellof Utah.
Commissioners Present: Calvin Black
Kenneth Bailey Mark Maryboy
A motion to approve the minutes of October 24, 1988 and October 26, 1988 as corrected was made by Commissioner Maryboy and seconded by Commissioner Bailey. UNANIMOUS.
COMMISSIONER KENNETH BAILEY'S REPORT
Public Safety Building - A proposal for the cost of putting asphalt in the parking area of the new Public Safety Building has been received from Southern Paving for approximately 44 cents per square foot. Mr. Bailey stated that the cost of asphalt opposed to concrete appears to be so much lower that the additional maintenance on the asphalt would not override the cost of putting concrete in. A motion to approve the proposal from Southern Paving was made by Commissioner Bailey and seconded by Commissioner Maryboy. UNANIMOUS.
Road Department Shop Request/Parts Washer - Bids were received for a parts washer with 30 gallon barrel and electric pump from Low's Auto Parts for $398.95 and Motor Parts for $429.79. A motion to approve the low bid of $398.95 from Low's was made by Conmissioner Bailey and seconded by Commissioner Maryboy. UNANIMOUS.
BIA Contracts/Road Maintenance - A motion to approve two contracts for road maintenance with the BIA for fiscal year 1989 and authorize Chairman Black to sign was made by Commissioner Bailey and seconded by Commissioner Maryboy. UNANIMOUS.
COMMISSIONER MARK MARYBOY'S REPORT
Bluff Trash Dump - Commissioner Maryboy reported that the Bluff trash dump needs to have a new pit dug. This was reported to the road department to take care of.
SEUCAP Board Member - A motion to appoint Evangeline Tanner from Montezuma Creek to the SEUCAP board to replace Marsha Keele who has left the area was made by Commissioner Maryboy and seconded by Commissioner Bailey. UNANIMOUS.
COMMISSIONER CALVIN BLACK'S REPORT
NACo Board Meeting - Commissioner Black will attend a NACo Board meeting in Buffalo, New York on Thursday November 10, 1988.
Bluff Meeting/Special Service District - Commissioner Black reported on the meeting at Bluff he and Conmissioner Maryboy attended last week. The purpose of the meeting was to discuss the establishment of a special service district in Bluff for a waste water collection treatment system. An engineering firm had been contacted and had presented cost estimates and proposed applications for funding for the project through the Community Impact Board and the Farmers Home Administration were discussed. There were forty-five people in attendance and not one dissenting vote was voiced against the proposal. There were two individuals who abstained for lack of information. The papers on the boundaries and the legal papers will be presented to the Commission for creation of the special service district at the next Comnission meeting.
ADMINISTRATIVE ASSISTANT RICK BAILEY'S REPORT
Community Impact Board/Contract Amendment - Administrative Assistant Rick Bailey presented an amendment to the contract with the Community Impact Board on the change of the funding for the remodeling of the Montezuna Creek substation verses the road department. A motion to approve the amendment was made by Comnissioner Maryboy and seconded by Commissioner Bailey. UNANIMOUS.
Public Safety Building/Change Order - A change order for the office furniture at the new Public Safety Building was needed as the specifications were changed and would require an additional $2,381.00. A motion to approve the change order was made by Comnissioner Maryboy and seconded by Comnissioner Bailey. UNANIMOUS.
Blandinq Airport Building - Blanding City Manager Norman Johnson has made a request for approximately $3,500 to put aluminum siding on the Blanding airport building as the wood siding is chipping away. Commissioner Bailey will check on the condition of the building to see what repairs are needed.
Public Safety Building/Valley Builders Billing - The monthly billing from Valley Builders on the new Public Safety Building has requested that the County drop the retainage from the 10% that is currently being held down to a fixed figure of $200,000 which is approximately 8.5% of the total amount completed and stored to date. The architects firm has recommended that the request be granted and reviewed monthly. If satisfactory progress is not being made then they would reserve the right to raise the retainage back up to the 10%. It is Comnissioner Bailey's and Administrative Assistant Rick Bailey's recommendation that the request be denied based on the fact that the County agreed to pay for the cost of the repairs to the floors that sunk and that the retainage was to be maintained at 10% until fault could be determined. Also two or three weeks ago a completion date of the first of the year was given to the County and after review it was determined that about twenty of the items are already behind schedule. Commissioner Bailey made a motion to pay the request revising the retainage figures to be consistent with the 10%. Commissioner Maryboy seconded the motion. UNANIMOUS.
CURRENT BUSINESS
Bluff Special Service District for Sewer, Water & Rec. - Bluff residents, Walt Percell and Jerry Baum, met with the Commission to discuss the boundaries for the Bluff Special Service District. They had a map that showed the boundaries of Bluff City at the time it was incorporated, which is approximately the same boundaries they would like to. follow for the creation of a special service district for sewer, water and recreation purposes. Mr. Percell and Mr. Baum will talk with County Engineer Doug Pehrson to make the proper survey so that the necessary paperwork can be drawn up. The attorney, Kent Chamberlain, has indicated that after the boundaries are established, if someone outside of the boundaries wants to be connected to the system it would be legal to connect them to the system.
Recreation Department/Eddie Allred - County Recreation Director Eddie Allred met with the Commission to summarize the operation of the Recreation Department for the past year and the proposed budget for next year. Mr. Allred stated that he is expecting a total expenditure of approximately $150,000 in the recreation budget this year. The revenues were quite a bit more than anticipated. The revenues were, $93,881 and there was $82,746 projected for the past year. The Recreation Board is looking at the possibilities of revising the fees for the various activities they supervise. Mr. Allred mentioned that capital improvements are needed in several areas. He is requesting $1,000 for repairs on a Bronco to be traded for the pickup he has been using as it has over 130,000 miles. A new typewriter is needed for the recreation office. Basketball standards to be installed at the tennis courts in Monticello and Bluff, as well as a volleyball net for the courts also. A new lawnmower is needed for the Monticello recreation
area. The parking area at the Blanding ball field needs curb and gutter and proper drainage. Montezuma Creek needs a storage shed for equipment. The swimming pool at Monticello needs quite a bit of work on it and the Blanding and Montezuma Creek pools need miscellaneous repairs on them. The Blanding Golf Course is in need of a small tractor and the mowers for the greens need some repairs. A water line is also needed for the Blanding Golf Course.
Monticello Cemetery Road/Joe Slade - Monticello City Councilman Joe Slade met with the Commission to inform them that a letter has been received from the Department of Energy stating that they are willing to work with the County in repairing the road that was damaged as a result of big trucks hauling radioactive tailings to a permanent site. County Engineer Doug Pehrson will review the letter and continue to work with the Department of Energy on the necessary repairs.
Public Health Office/Refrigerator - Dell Hunter reported that the refrigerator in the Public Health Office is very old and in need of some repairs. The Commissioners felt that if a good vacuuming wouldn't take care of the problems that a new refrigerator should be purchased with Public Health funds.
County Financial Statement Review - County Treasurer Marian Bayles and Deputy Auditor John Fellmeth met with the Commission to review the County financial statements for the month of October. The accounts that indicate an over expenditure of funds were noted and discussed and will need to be amended at the end of the year. Mr. Fellmeth reported that there is slightly over a million dollars in the general fund that is unexpended. He noted that there will need to be transfers made to the recreation fund and capital improvements at the end of the year that will take a good portion of the unexpended monies in the general fund. The reports presented did not show that the trust fund had a principal balance of the allotted seven and a half million dollars. The Commiission felt that the reports should reflect the full seven and a half million dollars is accrued with the trust fund. The interest from the seven and a half million should be revenue in the county general fund each year. Mr. Fellmeth stated that the County funds are liquid enough to meet the current needs and to make the needed transfers in the various funds.
Bluff Airport - A copy of a letter to Ron Theobold of the Division of Aeronautics, Department of Transportation, has been received from some Bluff residents requesting help with funding for the surfacing of the Bluff airport. In 1959 San Juan County bladed an airstrip and shaled it and some additional improvements have been made over the years. The Commissioners feel that if the state will participate with the project that maybe an armour coat would be possible. It would have to be sterilized to keep the weeds out of it because the traffic would not be sufficient to do the job. County Engineer Doug Pehrson will be asked to give a cost estimate with the minimum amount of gravel and an armour coat for the project.
Probationary Raise/Paul Weber - A motion to approve the probationary increase for Paul Weber to grade 1 step 2, $5.32 per hour, was made by Commissioner Bailey and seconded by Commissioner Maryboy. UNANIMOUS.
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Moab BLM District Manager/Gene Nodine - Gene Nodine, Moab District Manager for the BLM, met with the Commission to get support for the Trough Springs Road which is approximately an $8 million dollar project. Mr. Nodine stated that at a meeting in Park City Congressman Howard Nielson indicated that he would attempt to procure a special line item appropriation for the project if the necessary plans were submitted. Commissioner Black said that the San Juan County Cortmission is not opposed to the request but that the County would like to have some consideration for the Harts Draw road and a road into Canyonlands from the Needles District made on the same request. Mr. Nodine stated that the Needles District request would have to be made in conjunction with the Park Service and that the Harts Draw road is mostly on Forest Service land. He would support those projects but he did not want the projects combined with the Trough Springs Road. The Commission reminded Mr. Nodine that portions of the foregoing on the BLM could be included. Mr. Nodine declined to add anything to the project.
Out of State Travel Request/Craig Halls - A motion to approve the request of County Attorney Craig Halls for out of state travel to Washington, D.C. was made by Commissioner Bailey and seconded by Commissioner Maryboy. UNANIMOUS.
Raspberry Point Transmitter - County Communications Officer Bill Bayles reported that a transmitter request for Raspberry Point in Colorado has not been approved by the FCC at this time. Mr. Bayles stated that if it is approved the County would want to check into it because a couple of the frequencies might pose problems for the County.
School District Agreement - Bill Bayles has been talking with Wesley Hunt about the possibility of a joint agreement with the school district on some equipment. The microwave systems require alignment and the equipment to do that would cost approximately $20,000. If the school district were to purchase the necessary equipment and the County also purchased the equipment then possibly an agreement could be reached to use each others equipment as needed. The Commissioners gave Mr. Bayles permission to pursue
the matter.
BILLS APPROVED FOR PAYMENT
American Educational Services subscription library (M) 87.23
Wynn E. Bartholome garnishment Larry Begay 235.10
Debbie Bayles soccer official Blanding 20.00
Nicky Black hauling road department 1,617.00
Dick Blick Autumn Stream VHS 31.55
Lewis Calvert herbicide purchased 150.00
Steve Carpenter herbicide purchased 150.00
M.V. Christensen Trucking hauling road department 1,944.25
Berg Christian Enterprises supplies recreation department 187.11
Daily Times subscription library (B) 18.00
Franklin Institute supplies Division of Aging 92.15
Frank's Supply Company, Inc. parts & supplies road department 43.07
Clark Fullmer herbicide purchased 150.00
David Fullmer herbicide purchased 150.00
Fuller Construction cat work LaSal Elementery School 500.00
James Glasston bail refund 140.67
John F. Greenig, RPR transcript of trial 1,040.00
Orson H. Gygi Company, Inc. supplies Division of Aging 275.11
Bruce K. Halliday herbicide purchased 150.00
Suzanne A. Halliday herbicide purchased 150.00
Intermountain Sweeper Company parts road department 248.44
James Publishing subscription rescue magazine 14.95
Don Johnston herbicide purchased 150.00
Elmer Jones herbicide purchased 150.00
Linda Kilgrow witness fees 14.00
L B P Trucking hauling road department 847.00
Bruce Lyman herbicide purchased 150.00
Clisbee N. Lyman herbicide purchased 150.00
Majestic Machinery supplies road department 126.50
Richard Meyer herbicide purchased 150.00
Moab Building Center supplies road department 555.91
Monticello Justice of the Peace sheriffs office collections 229.00
NCAHF Newsletter subscription extension office 12.00
Navajo Trail Motel travel expense Travel Council 366.00
Office of Recovery Services withholding Bruce A. Black 50.00
Oxmoor House, Inc. subscription library (B & L) 29.61
Roy Pearson expenses August & September 160.65
Clarence Pehrson herbicide purchased 150.00
Doug Pehrson herbicide purchased 150.00
Charles Peterson photos Historical Society 33.07
Earl L. Randall herbicide purchased 150.00
Ruel Randall herbicide purchased 150.00
Rufina Romero cleaning senior center October, 1988 40.00
Schmidt Signs supplies road department 18.06
Dayne Shumway Enterprises hauling road department 1,790.25
Kenneth D. Shumway herbicide purchased 75.00
Silver-State Suppliers materials upholstery class 515.04
Silver State Suppliers supplies extension office 19.67
Bessie Spencer meals served October, 1988 750.00
St. George Police Dept. Roger Johnson 176.00
Time- Life Books subscription library (B) 17.22
Time subscription library (B) 34.72
United States Postmaster bulk mailing November 1988 30.00
United States Postmaster bulk mailing - Newsletter 38.98
Utah Association of Extension state & national dues 25.00
Utah Geographic Series supplies library (B) 26.90
Utah Local Governments Insurance Trust health insurance County 16,634.34
Eloise Ward herbicide purchased 90.00
W.R. White Company parts road department 250.00
Whitney's supplies surveyors office 101.25
Aba jo Electric repairs library (M) 1,109.50
Abajo Petroleum, Inc. diesel road department 560.00
Allied Carriers Exchange, Inc. freight charges road department 51.90
American Library Preview supplies library (M) 131.17
ANR Freight System, Inc. freight supplies surveyor 27.77
Baker Sanitation services road shed (B) 22.00
Baker Sanitation services Courthouse (M) 104.00
Nicky Black hauling road department 3,657.50
Black Box Corporation parts computer department 48.83
Black Oil Company supplies road department 2,198.25
Blanding City of operating expenses airport (B) 18,595.61
Blanding City Justice Court Gary Holliday 50.00
Blanding Mercantile supplies recreation 14.30
Blue Mountain Music election supplies 31.01
Bradford Brake & Muffler parts road department 18.50
Car Care Center L.P. gas road department 19.95
Caun-Co., Incorporated supplies road department 373.46
Century parts road department 1,852.47
Chevron USA Incorporated gas extension office 61.98
M.V. Christensen hauling road department 1,886.50
Colorado Kenworth Inc. parts road department 76.72
Continetnal Tel Co of the West telephone charges County 2,064.65
Cortez Diersel Sales, Inc. used engine road department 2,813.90
H F Cosby Jr. hauling road department 3,306.16
Crpwley Construction work road department 39,839.35
L.N. Curtis and Sons supplies emergency service 496.06
Day-Timers Inc. supplies extension office 23.28
Direct Safety Company supplies emergency service 133.46
Elf Asphalt supplies road department 82,905.22
Empire Electric Association, Inc. utilities courthouse 1,733.93
Four Corners Regional Care Center meals served October 156.00
Frito-Lay, Inc. supplies vending machine 8.99
W.W. Grainger, Inc. parts road department 33.26
Grand Tire Company, Inc. supplies road department 6,365.43
Great Basin Trucks, Inc. parts road department 4,113.66
Hafer's Incorporated parts road department 404.03
H & K Locksmith Shop supplies road department 10.00
Craig C. Halls travel Washington, D.C. 1,043.00
Heckett-Div. of Harsco supplies road department 403.82
Humphreys, Peggy travel expeunses 133.75
Wesley L. Hunt Company help commnications 252.00
Ideal Beverages, Inc. supplies vending machine 34.40
Industrial Supply Company, Inc. parts road department 127.94
Gail D. Johnson travel expenses election 66.99
F.W. Jones and Associates, Inc. labor road department 338.86
K & C Store gas fire control 15.27
Kar Products Incorporated parts road department 331.24
Jim Keyes travel expenses NWGA convention 316.57
L B P Trucking hauling road department 1,366.75
Lawson Products, Inc. parts road department 223.99
Low's Auto Parts parts road department 1,150.66
Mark Maryboy travel commission meeting 398.16
F.H. Miller Jr. parts road department 58.00
Montella's Repair repairs road department 24.85
Monticello City Justice/Peace sheriffs collection 963.00
Monticello City of utilities courthouse 149.50
Monticello Mercantile supplies golf pro shop 380.83
Monticello Plumbing & Heating * supplies road department 3.37
Motor Parts Company parts road department 1,086.89
Motor Parts parts road department 2,152.34
Navajo Communications Company telephone charges recreation 9.70
Gus Paulos Chevrolet, Inc. parts road department 430.37
Pepsi-Cola Company supplies vending machine 45.25
Petrolane Gas Service. propane library (B) 649.79
Popular Subscription Service supplies library (M) 639.50
Precision Electronics supplies communications 53.50
Professional Automotive Equipment parts road department 3,517.33
Progressive Management Service maintenance contract 852.00
Quality Bookstore supplies library (M) 14.18
Quill Corporation purchasing department supplies 95.34
Parley Redd's Food Town supplies communications 73.77
Royce's Electronics, Inc. supplies communications 84.56
S-W Parts & Supply parts road department 6.38
San Juan County spraying road department 12,779.54
SJC Seventh Circuit Court sheriffs collection 2,500.00
San Juan Health Care Services capital request 4,981.68
The San Juan Record general election publication 1,464.88
Saveway Automotive diesel road department 3,600.00
Schafer Auto balance road department 42.00
Seton Name Plate, Corporation supplies emergency service 68.01
Shilo Inn-Salt Lake City travel Jim Keyes 70.00
Dayne Shumway Construction hauling road department 1,905.75
Sinclair Oil Corporation gas department of aging 18.00
Sorbus maintenance contract 280.06
Southeastern Utah District Health pool sample recreation 18.00
Southern Paving Company hauling road department 20,364.00
Story House Corporation supplies library (M) 278.01
Sysco Intermountain Food Service supplies division of aging 1,427.13
Holly Tatnall travel expenses, supplies 155.97
Tesco Williamsen parts road department 472.78
Theatre Candy Dist. Company, Inc. supplies senior citizens 214.60
U.S. Department of the Interior BLM BLM materials work request 15.00
United States Postal Service postage for justice peace 75.00
United States Welding, Inc. supplies road department 87.02
Utah Gas Service Company utilities courthouse 1,337.34
Utah Power & Light Company utilities LaSal fire st. 32.62
State of Utah Central Stores purchasing department supplies 72.69
Utah State Retirement Board judges retirement Oct. 1988 55.00
Utah State Treasurer state collections Oct. 1988 1,926.00
Utah State Treasurer judge M.P.O.S.T. colelction 2,191.00
Veralex, Incorporated service attorneys department 10.00
Rick Warner Ford parts road department 611.71
Steven E. Warren, M.D. examination Frank Morrell 25.00
Paul Weber exchange vehicles & labor 24.50
West Publishing Company supplies attorneys office 86.50
Wheeling Corrugating Company parts road department 110.40
Whipple Plumbing winterize fairgrounds 80.00
White Mesa Ute Council meals served October 354.00
H.W. Wilson Company supplies library (B) 70.00
Mike Young Incorporated parts road department 11.42
Young's Machine Company supplies road department 10.51
Zion Book Store, Inc. supplies library (B) 49.60
Adjourn - There being no further business the Commission adjourned at 2:15 p.m.
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Calvin Black, Chairman Merna C. Johnson, Deputy Clerk