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MINUTES OF THE SAN JUAN COUNTY COMMISSIONERS MEETING HELD FEBRUARY 7, 1983
The Board of County Commissioners met in regular session on Monday, the 7th day of February, at the hour of 10:00 a.m. in the County Courthouse at Monticello, Utah.
On roll call, the following members were present: Commissioner Calvin Black, Chairman
Commissioner Kenneth R. Bailey Commissioner Robert Low
Minutes of the previous meeting were read and approved upon the motion of Kenneth R. Bailey. The motion was seconded by Commissioner Low and carried unanimously.
COUNTY CLERK REQUESTS APPROVAL FOR PURCHASE OF MICROFILM READER/PRINTER
County Clerk, Gail Dalton, requested consideration for the purchase of a Minolta RP407E Microfilm Reader/ Printer. The Clerk feels the Reader/Printer is necessary to help alleviate record storage problems and to permit retrieval of a hard copy of documents. The Commission felt that equipment should be standardized in all County departments with due consideration given to future needs of the County. It appears that the microfilm readers the County now owns are seldom used because they do not have the capability to print a copy of a document. A motion was made by Commissioner Low to purchase two Minolta RP407E Microfilm Reader/ Printers, one for the Clerk's Office and one for the Recorder's Office and to trade-in or sell the readers currently owned by the County. The motion was seconded by Commissioner Bailey and carried unanimously. Funding will be allocated from the respective Department Budgets. Two microfiche attachments were also approved.
COUNTY RECORDER REQUESTS PURCHASE OF A BACK-UP COPY MACHINE
The County Recorder, Mary Lou Mosher, requested that the County purchase a desktop copy machine to be placed in the Recorder's Office and used as a back-up copier. This would be an I.B.M. Executive 102 copier which would use the same toner as the main copy machine. The Recorder's Office will investigate the possibility of raising the copying fee to $1.00 per copy. A motion to approve the purchase of a back-up copy machine was made by Commissioner Bailey. The motion was seconded by Commissioner Low and carried unanimously.
RICHARD PERKINS ROAD - MONTEZUMA CREEK
Richard Perkins is in favor of completing the road project proposed for his property in Montezuma Creek. Commissioner Bailey is to resolve road route problems and report back to the Commission.
LAW ENFORCEMENT IN MONTEZUMA CREEK DISCUSSED
Letters were written by Commissioner Black to the County Sheriff, the Bureau of Indian Affairs, the Navajo Police, the State Liquor Control Commission, the Utah Highway Patrol and other State law enforcement agencies, outlining problems related to alcohol abuse in the Montezuma Creek area. Cooperation of various law enforce-ment agencies is needed to help solve jurisdictional and law enforcement problems. The County Sheriff has been instructed to increase patrol time in the Montezuma Creek area.
UTAH ASSOCIATION OF LOCAL GOVERNMENTS LETTER DISCUSSED
A letter was read from William Howell of the Utah Association of Local Government to the National Park Service relative to proposed action by the Park Service on an Environmental Impact Statement pertaining to potential development of tar sands resources in the tar sands triangle of Wayne and Garfield Counties. The Association of Local Governments strongly supports multiple use management of the land and mineral resources within the four counties, and supports prompt action on the required EIS. The Association suggests that consideration be given to the economic effects and impacts of not developing the resource, including both national and local economic concerns as well as national strategic concerns.
UTAH ASSOCIATION OF COUNTIES MEETING DISCUSSED
A Utah Association of Counties Meeting for Commissioners and Assessors is to be held on February 17, 1983. Commissioner Black recommended that the following topics be included on the Agenda for that meeting:
1. Review position on Project BOLD.
2. Update on proposed regulation to change some methods of assessment on State assessed property, specifically metaliferrous and non-metalifferous mines.
3. Concurrent jurisdiction with the National Park Service on law enforcement.
MULTI-COUNTY MEETING DISCUSSED
A multi-county meeting will be held for County Commissioners and travel personnel from San Juan, Grand, Garfield, Wayne, Kane and Piute Counties. This meeting will be held for the purpose of looking at develop-ments in Southern Utah to help counter the downturn in the mining industry. Various Recreation Area im-provements will be considered as well as a joint advertising promotion effort.
LETTER TO STATE TAX COMMISSION DISCUSSED
Commissioner Black read a letter he had written to the State Tax Commission and the Utah Mining Association, regarding Utah Statutes of 1896 and 1898 applicable to the methods adopted by the Legislature initially for the taxation of mining properties.
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LETTER TO STATE LEGISLATORS REGARDING PROJECT BOLD DISCUSSED
A letter written the State Legislators by Commissioner Black was reviewed. In essence, the letter stated that the San Juan County Commission will oppose the implementation of element one of Project Bold until and unless a comprehensive and total State payment in lieu of taxes bill is passed. The Commission would not oppose element two as it now stands, but would reserve the option to oppose exchanges in San Juan County. With respect to element three the Commission believes no general exchanges should be made on checkerboard lands at the present time.
HIGHWAY ZONING PROCEDURES DISCUSSED
Commissioner Low requested information regarding zone changing procedures. It was noted that a formal written request for a change in zoning must be submitted to the Commission and then public hearings must be held.
REDCLIFF RODEO GROUND REQUESTED
The Redcliff Rodeo Club requests that an area 500 feet by 700 feet be cleared and leveled. The Recreation Board will need to approve this request and allocate the necessary funds and then the work may be done.
BLUFF TO MONTEZUMA CREEK ROAD DISCUSSED
Doug Pehrson, County Engineer, is running the final slope stakes for the Bluff to Montezuma Creek Road and work will proceed on this road project.
ARTICLE IN MOAB TIMES INDEPENDENT CITED
In an article appearing in the Moab "Times Independent" newspaper, Commissioner Low was inacurately quoted as having said that the Commission was opposed to placing a regional minimum security prison facility in San Juan County. Commissioner Low restated the Commission's position that a 288 bed facility was felt to be too large for this area and that a 50 to 75 bed facility would be more in keeping with the County's present and immediate needs.
VOLUNTEER FIRE TRAINING SEMINARS HELD
John Baker, County Fire Warden, reported that volunteer fire training seminars were recently held in LaSal, Cedar Point, and Mexican Hat. Forty-three persons received fire training in these seminars.
BOR FUNDS TO BE APPLIED FOR BY COUNTY
The Bureau of Outdoor Recreation this year has $800,000.00 available in funding. Counties may apply for a portion of these funds. San Juan County needs to determine a sponsoring agency and file an application to be considered for this funding. Applications are due by March 1, 1983. If received, these funds would be used for the Recapture Recreation Area Project. Also, an application may be made later for funding from the Economic Development Adminstration.
FUNDING FORMULA CHANGE PROPOSED FOR AGING PROGRAM
A letter was received by Al Haskins, Assistant to the Commission, from the Salt Lake City, Human Services Department proposing a plan for changing the funding formula for the Aging Program. San Juan County would lose $29,593.00 or 57% of our present funding each year, if the proposed formula change is made. Al Haskins is to draft a letter stating that the County Commission is very much opposed to this proposed change.
ANNUAL BID FOR PETROLEUM PRODUCTS, ETC. DISCUSSED
Bids will be requested for gas, diesel, oil, propane, tires, culverts, grader blades, etc. A Public Notice on the bid opening needs to be posted in the San Juan Record.
COUNTY PERSONNEL POLICIES TO BE CONSOLIDATED
Efforts are underway to consolidate personnel policies for the Hospital and Nursing Home, as well as other County facilities, into a single comprehensive policy manual with a special addendum for Hospital and Nursing Home employees. Sick leave and Vacation policies will be analyzed so that differences may be resolved. Al Haskins, Assistant to the Commission, and William Reger, Executive Director of the San Juan Hospital, will continue to work on this policy manual.
HEALTH CARE SERVICES BOARD DISCUSSED
William Reger, Executive Director of the San Juan Hospital, pointed out that the Hospital and Nursing Home are separate Corporations and he recommended that Health Care Services be made a Corporation also. Mr. Reger is to make a study of the facts and present his recommendations to the Commission at a later date.
INSURANCE SPECIFICATIONS PRESENTED
John Fogg of Central Utah Insurance Agency, Moab, Utah, presented bid specifications prepared by his company for the annual County insurance bid proposals. Doug Boyle, Insurance Agent for Farm Bureau Insurance, stated that he felt the specifications as prepared were standard and self-explanatory. Copies of the bid specifications will be sent to insurance companies with a letter asking for comments on the specifications. Also a public notice will be issued from the Clerk's Office announcing the Bid Opening at 2:00 P.M. on March 28.
WEATHERIZATION DIRECTOR MEETS WITH COMMISSION
The Weatherization Director for District 7, Mary Slama, met with the Commission to discuss possible expansion of the Weatherization Program. Candidates for this program will be considered by the Commission on a case by case basis.
TELEPHONE SERVICE AGREEMENT APPROVED
A motion was made by Commissioner Low to approve a Telephone Service Agreement and to authorize Commissioner Bailey to sign the Agreement. The motion was seconded by Commissioner Black and carried unanimously.
BUILDING PERMIT APPROVED
A motion was made by Commissioner Bailey to approve a Building Permit for Kedric Redd, of Blanding. The motion was seconded by Commissioner Low and passed unanimously. The Building Permit was signed by Commissioner
Bailey.
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LETTER FROM EMPIRE ELECTRIC DISCUSSED
A letter written to the Commission by Everett C. Johnson, of Empire Electric, was discussed. The letter was written regarding the transformer near the Golf Course in Monticello, and stated that either the transformer would need to be removed, or rebuilt for proper safety at a total cost of $4,734.85 plus interest. The Commission elected to have the transformer removed and a letter will be written to Empire Electric requesting removal.
COUNTY ATTORNEY MEETS WITH COMMISSION
County Attorney, Bruce Halliday, met with the Commission to discuss several topics of concern. Mr. Halliday pointed out that individuals who are able to pay, may be billed by the County for the cost of sanity evaluations. The County Clerk's Office will send bills to individuals which the Commission believes would be able to pay.
Reference was made to a request by Lawrence Wert of Denver, Colorado, for an oil and gas lease from the County. A letter will be written to Mr. Wert asking for a proposal from him for this lease.
1982 GENERAL BUDGET ADJUSTMENTS MADE
Commissioner Kenneth Bailey moved to adopt by Resolution the following General Budget adjustments pursuant to Section 17-36-23, Utah Code Annotated, 1953. The motion to adopt the Resolution was seconded by Commissioner Robert Low, and it carried unanimously.
General Budget Adjustments for 1982:
RESOLUTION (Number 1983-4)
Be it resolved that pursuant to Section 17-36-23 of the Utah Code Annotated, 1953 as amended, the San Juan County Commission hereby authorizes the hereinafter designated transfer of unencumbered and unexpended appropriation balances from the department or departments listed in the General Fund to other department or departments within the same fund as designated hereafter, to wit:
Over Budget; County Roads 147,261.30 Under Budget: B. Road 147,261.30
Surveyor 868.76 Commissioners 868.76
Sheriff 4,803.00 Transport Officer 4,939.59
Jail 136.59 Tourist 10,250.98
Weed & Rodent Control 10,250.98 Blanding Swim Pool 6,219.37
North Recreaction 2,207.03 Television 7,902.21
South Recreation 1,346.41 Recorder 10,889.15
North Swim Pool 2,665.93 Attorney 20,967.00
Montezuma Creek Sm Pool 3,429.60 Courthouse 9,553.00
Assessing and Collect. 4,472.61 Blanding Airport 13,855.60
Employee Benefits 82,505.75 Other Airport 21,781.00
Public Welfare 5,460.00 Total 259,947.96 -----------
Total 259,947.96
Dated this 7th day of February_________, 1983.
Commissioners voting in favor: Calvin Black, Robert Low and Kenneth Bailey. MEXICAN HAT WATER AND SEWER PROJECT BILLS APPROVED
County Attorney, Bruce Halliday, requested that the Commission approve payment of several bills for the Mexican Hat Water and Sewer Project. These expendatures by the County will be reimbursed by grant monies from HUD. Commissioner Bailey moved that the Commission approve these bills for payment. The motion was seconded by Commissioner Robert Low and carried unanimously. (Bills are listed under "Bills Approved for Payment".)
COUNTY BEER ORDINANCE DISCUSSED
County Attorney, Bruce Halliday is in the process of rewriting the County Beer Ordinance and is to present
a draft of this Ordinance at the next Commission meeting. The Commission is deferring a decision on a
request for a Beer License by Carl Wallace, Navajo Trading Company, until a new County Beer Ordinance is adopted and until the State Legislature acts on House Bill No. 48.
BILLS PRESENTED FOR APPROVAL AND PAYMENT
Joe Barnett Tool Allowance $ 25.00
Oley Black Tool Allowance 25.00
Robert Bryan Tool Allowance 25.00
Stanley Hawkins Tool Allowance 25.00
Tierre J. Patterson Tool Allowance 25.00
Joe Tree Tool Allowance 50.00
Johnson Begay Subsistance 112.00
Jim Benally Subsistance 112.00
Thomas Holly Subsistance 112.00
Jack Rentz Subsistance 128.00
Harold Williams Subsistance 112.00
First Security Bank of Utah Jan. 1983 Federal Tax Withholding 15,259.30
First Security Bank of Utah Collector Road TCD
First Security Bank of Utah General Fund TCD 444,839.00
Helm Service Manuals, Etc. 34.00
Utah Association of Counties Registration fee 15.00
Edna Rogers Jan. 1983, Key Operator, IBM Machine 25.00
Utah State Social Security Agency Jan. 1983 Social Security Contributions 17,280.44
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BILLS PRESENTED FOR APPROVAL AND PAYMENT (Continued)
Abajo Electric Wire in Transformer for Phone System $ 37.55
Abajo Petroleum, Inc. Diesel, Gas, Tires, Etc. 13,227.99
Arnold Machinery Company Parts 306.89
Walter Atine Mileage to Meeting 75.60
John Baker Travel 77.42
Amelia Begaye Reimbursement for Gas Purchase 10.00
Calvin Black Jan. 1983 Travel 354.80
Blake, Moffitt & Towne Plastic Forks, Spoons and Knives 540.54
Blanding Home Center Supplies for Road Dept. 108.98
Bluff Water & Sewer User's Assn. Water Charges for Bluff Building 11.75
L. P. Books, Inc. Books for Monticello Library 31.65
Boyle Insurance Agency Notary Bond for County Clerk 30.00
Brodart, Inc. Books 185.09
Carbon County Auditor Court Administrator - Oct. 1, 1982 to Dec. 31, 1982 84.65
Carhart Feed & Seed Grass Seed 934.35
Caun-Co., Incorporated Supplies 69.42
Central Utah Insurance Agency Premium and Endorsement 264.00
Telesfora Chacon Milage to Meeting 9.24
City of Blanding Utility 888.17
City of Monticello Utility 196.50
Colonial Life & Accident Insurance Co. Insurance 109.80
The Copy Shop, Inc. Office Supplies 215.12
Gail L. Dalton Travel 49.96
Diesel Service & Sales Company Solenoid, Etc. 255.02
ETS Distributing T.V. Parts 400.87
Mrs. Nancy Dickey, Treasurer Assessment for 1982-1983 for Travel Council 100.00
Future Electronics Speaker and Antenna 20.90
Grand Tire Company, Inc. Tires 1,291.74
Al Raskins Travel 335.96
Hogies Restaurant Jan. 1983 Senior Citizens Meals 382.50
Patsy Howell Jan. 1983 Blanding Senior Citizen's Meals 1,038.00
Jeff Hunt Witness Fees: State vs. David Rock 10.30
Ace Holden Window Repair at Monticello Library 32.00
Suzanne R. Hunt Bookshelf 20.00
International Business Machines Corp. Payment on Copier and Service Agreement 931.90
Catherine M. Johnson Bluff Senior Citizen's Meals Jan. 1983 855.00
Kar Products Inc. Parts 152.24
George Kensley Travel 46.58
Kelly Company Index to Proof of Labor, Judgement Record J 403.58
Gary Martineau Custodial Service For Blanding Senior Citizens Center 45.60
Mexican Hat Fire Station Utility 19.38
Mid-American Research Chemical Corp. Power Off 39.88
Barbara Montella Travel 51.71
Montezuma Machine & Welding Repair Brake Cam 45.00
Monticello Mercantile Supplies 20.41
Mary Lou Mosher Travel 48.64
Motor Parts of Blanding Supplies 152.94
National Association of Counties County Member Service Fee 230.00
Office Of County Commissioners Snow Removal Done by Delores County, Nov. 1982 to Dec. 4,830.00
A. H. Pembroke Company Supplies 209.83
Peterson Electric Inc. Mike Hang Op. 11.25
Quality Book Store Books 86.40
Quill Corporation Supplies 100.84
Parley Redd's Foodtown Meat 26.26
Rogers Foods Meat 24.58
San Juan County Library Petty Cash 44.87
San Juan Pharmacy Supplies 42.34
The San Juan Record Supplies 765.76
Scenic Aviation, Inc. Jan. 1983 Airport Operation 125.00
Schafer Auto Guide Ford Heads, Etc. 178.56
Southeastern Public Service Company Freight 11.50
Southeastern Utah District Health Dept. Health Dept., Building Inspections, Oct Nov Dec 14,077.28
State Tax Commission of Utah Jan 1983 State Tax Withholding 4,261.78
TravelLodge Travel 196.29
USU Extension Service Date Book and Supplies 94.99
Utah Correctional Industries Decals 1,477.00
Utah Gas Service Company Utility 1,286.75
Utah Power & Light Company Utility 346.77
Utah State Retirement Fund District & Circuit Court Judges Retirement 22,579.34
Utah State Dept. of Social Services Services Provided 13,644.66
Western Auto Supplies 103.42
Western Road Machinery Company Aeroil Model 46B 900.00
White Mesa Ute Council Jan. 1983 Meals 325.00
Wycoff Freight 27.16
Mike Young, Inc. Parts for Road Dept. 177.89
Blue Cross Blue Shield of Utah Insurance 598.25
Continental Telephone Co of the West Telephone Charges 1,352.05
Empire Electric Assn. Inc. Utility 1,981.18
Hunts Club 6 Meals 62.50
Smith Power Inc. Pump for Road Dept. 51.20
Young's Machine Labor and Materials 65.17
MEXICAN HAT WATER AND SEWER PROJECT
Western Design Water System 2,536.75
San Juan County Water System 3,084.65
Monticello Plumbing, Ben Musselman Water System 486.34
San Juan Special Service District #1 Water System 1,413.66
S & H Ins. & Leavitt Group Bond Div. Water System 20,001.54
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There being no further business for this day, the meeting was adjourned.
Calvin Black, Chairman Glenis B. Pearson, Deputy Clerk