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SAN JUAN COUNTY COMMISSION MEETING MINUTES JANUARY 6, 1986
The San Juan County Commissioners met in regular session on January 6, 1986 at the hour of 10 a.m. at the San Juan County Courthouse, Monticello, Utah.
The following members were present: Conmissioner Black, Chairman
Commissioner Holliday Conmissioner Bailey
1986 COMMISSIONERS ASSIGNMENTS
Commissioner Bailey made the motion to re-appoint Commissioner Black as Commission Chairman for 1986. The motion was seconded by Commissioner Holliday. UNANIMOUS. Commissioner Holliday made the motion to re-appoint Commissioner Bailey as Vice-Chairman for 1986. Commissioner Black seconded the motion. UNANIMOUS.
The Commissioners agreed to keep the Commission assignments the same with the addition of the Historical Society. Conmissioner Holliday said he would like to help with the responsibility of the road department, and it was agreed by Commissioner Black and Commissioner Bailey that Conmissioner Holliday will attend all the county road meetings and help with whatever needs to be done. Conmissioner Bailey said he would help Conmissioner Holliday with the recreation department. The Commissioners felt this would be a positive move.
The assignments for 1986 are as follows:
Calvin Black
Federal, State and Regional Affairs Regional Public Health Mental Health Economic Development Tourism Health Care Law Enforcement
Kenneth R. Bailey
Roads
Courthouse Buildings & Grounds
Planning & Zoning
Libraries
Health Care
Fire Control
Historical
Jerry Holliday
Weed & Rodent Control
Airports
Senior Citizens
Recreation & Television
Emergency Services
Fairs (County & State)
Health Care
Roads
PUBLIC NOTICE SCHEDULE OF MEETINGS FOR 1986
Notice is hereby given that the San Juan County Conmission shall, as in the past, hold its regular meetings on a weekly basis on Monday of each week, excepting that on a 5th Monday, no meeting will be held. In the event that a holiday falls on Monday, then the regular meeting will be held the Tuesday following. All meetings shall be held in the Conmission Chambers at the San Juan County Courthouse, Monticello, Utah, from the hours of 10:00 A.M. to 12:00 O'clock noon and from 1:00 P.M. until the business of the day has been concluded. All general business of the County shall be the subject thereof.
CONTINENTAL TELEPHONE PUBLIC HEARING
Rick Bailey, Administrative Assistant, reported that he received a notice from Continental Telephone Company saying that there will be a public hearing in Salt Lake in February 7, 1986, to increase the rates 40%. Conmissioner Black suggested that the Commissioners write a letter protesting the increase. Rick Bailey, Administrative Assistant, will write a letter on behalf of the Conmissioners since no one can attend the meeting.
INTERNAL REVENUE SERVICE - COUNTY VEHICLES
Gail D. Johnson, county clerk/auditor, met with the Conmissioners to discuss the Internal Revenue Service regulations that could affect county employees that use county vehicles. This appeared in the Federal Register on November 6, 1985. These regulations concern record keeping and fringe benefit taxation requirements for county vehicle used for commuting. Under this special rule, the commuting use is valued at $1.50 per one-way commute and must be added to the employee's income. The discussion brought out that the county would be exempt from these reporting requirements. Conmissioner Bailey said this would need to be discussed with Bruce Halliday, county attorney, to see if how this affects the county. Mrs. Johnson said she thought that there needs to be a policy written and adopted for 1986 and Mr. Halliday will draft a policy to be adopted.
ACCOUNTS RECEIVABLE FOR COUNTY
Gail Johnson, county clerk/auditor, met with the Commissioners to present the accounts receivable total records since August 1985. Mrs. Johnson said that most departments have been co-operative in submitting their bills to the clerks office but there have been some that do not want to participate. Conmissioner Black told Mrs. Johnson to write a letter from the Conmissioners to all the department head requesting participation.
COUNTY OFFICE SUPPLY PURCHASES
Gail Johnson, county clerk/auditor, met with the Commissioners to discuss the new centralizing of office purchases that will be effective January 6, 1986. The purpose of the centralizing purchasing is to obtain the best price whenever possible and only the unique office supplies will be ordered from the separate departments. Commissioner Black told Mrs. Johnson to send a memo to all department heads to make them aware that all regular office supplies will be ordered through the clerks office and any other billing items will not be paid for by the county.
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COTTONWOOD CANYON UTE TRIBE
Commissioner Bailey reported that Linda Taylor, representative of the Ute Tribe in Toawac, Colorado, wants to meet with the Commissioners and others that are involved with the Cottonwood Canyon road to determine whether or not this is a county road. Bruce Hallidayf county attorney, said that when the United States Government issued allotments to the Utes there is a question whether they included roads, right of ways, and easements that existed.
TED STAGG AND BLUE RIBBON COMMITTEE
Rick Bailey, Administrative Assistant, reported that the Blue Ribbon Committee has been selected and there will be a meeting for the Committee to meet with the Commissioners, and Ted Stagg, CPA developer. The meeting will be held January 9, 1986, at 7 p.m. in the Commissioner's Room to discuss the selling of the county's medical facilities and to review the proposals that have been received.
SAN JUAN DEVELOPMENT BOARD
Rick Bailey, Administrative Assistant, presented the Commissioners with recommendations for the five positions that are open on the San Juan Development Board. Commissioner Black suggested that this be put in the San Juan Record so that anyone wishing to be on this board should contact the Clerk's office by January 20, 1986.
PAIUTE FARMS SAN JUAN MARINA
Rick Bailey, Administrative Assistant, reported that he reviewed the Paiute Farms
San Juan Marina Development Concept Plan and really didn't seem to find anything wrong with it. Rick Bailey said that in the environmental assessment they do consider that the county will do the road work since it is a county road. Commissioner Black asked Rick Bailey to write a letter on behalf of the Commissioners supporting the development of the marina and that the county anticipates maintaining and upgrading the road as resources permit.
COMMUNITY DEVELOPMENT AND HOUSING NEEDS POLICY PLAN
Commissioner Bailey made the motion to approve the following policy plan. Commissioner Holliday seconded it. UNANIMOUS
COMMUNITY DEVELOPMENT
AND
HOUSING NEEDS POLICY PLAN I. LOCAL COMMUNITY DEVELOPMENT GOALS AND OBJECTIVES
A. Land Use Goals
1. Growth
San Juan County for the most part has plenty of room to grow. The total land area of the County has a ownership of 86% Federal and 8% State. This includes lands that the Navajo Tribe owns as part of the Navajo Indian Reservation.
The Community of Mexican Hat, located some 80 miles south of Monticello is surrounded by the Navajo Reservation and Bureau of Land Management land. This has inhibited any growth and will continue to do so unless a land exchange or sale can be arranged.
Ownership questions on the Navajo Reservation creates problems for growth or expansion as the entire Reservation is governed by the Tribe without any private ownership.
2. Annexation policies
The County has a Zoning ordinance which is enforced and contains the following zones: Industrial, Commercial, Urban and low density, residential, recreation, agricultural, government and Indian. Both incorporated cities have separate zoning ordinances.
B. HOUSING - COMMUNITY GOALS
1. Analysis of existing housing conditions:
a. Vacancy Rate at the present time is about 25% County wide. A depressed economy continues to make homes vacant and cause the existing homes to have a lower selling value.
b. Number of substandard units - The number of these types of home is lower than a year ago with the re-opening on the processing mill at Blanding. Many homes have since been sold or rented and many were fixed up. Most of all homes on the reservation should be fixed up but jurisdiction and other problems continue to be present.
c. Impacts of homelessness in the jurisdiction - There are no evidences of homeless individuals or families at the present time.
d. Correlation of proceeding data with low-income, elderly minorities handicapped, senior citizens and other special interest groups: The depressed housing market has made many homes available for sale at very reduced rates which has allowed many who in the past have been unable to purchase finance, eligible to buy some good built, recent built homes in all areas. The addition of Senior housing and apartments also has made space available where in the past none existed.
e. Alternative solutions to problems such as rehabilitation, new construction, a combination of both or other solutions as identified: Because of the large numbers of homes available, rehabilitation and selling of these homes seems to be the only alternative at this time. Depressed conditions continue in the area and many businesses are not providing jobs, or income and new construction has almost completely disappeared.
f. Definition of the communities perception of their role in problem solution and involvement of private interests: Both the county and the cities have participated and will continue to do so in the area of promotion of new businesses to the
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area. Also both cities have promoted and encourage existing businesses to fix up their businesses to help promote new and increased business. This will help bring more people into the area and greatly reduce the number of vacant homes.
g. Definition of geographical areas within the Community most in need of assistance: Generally the entire County does not have any one area in need or additional assistance over another area, however unless a increase of the economic atmosphere does not happen, severe changes will appear.
2. Resources available to the area.
A. State Housing Money
B. 312 loan money assistance
C. Rental Rehabilitation Program
D. Farmers Home Administration
E. Tribal Assistance
3. Objective Implentation
a. Number of Units that need to be rehabilitated. It is estimated that approx. 350 units could need some type of rehabilitation.
b. Number of units to be built. With the high number of vacant units, no new units need to be built at the present time.
c. Specific use of their resources to achieve goals. A combination of local and other agencies together must be made to improve the area to increase new business and enhance those currently here.
C. Open Space - Goals
1. Objectives - With the exception of the Mexican Hat area, all communities have sufficient room to grow and expand to provide any or all need services, etc. Zoning in the communities has been planned for open area, and have provide parks and recreational areas in all areas of the country.
D. Economic Development - Goals
1. Commercial and Industrial Development A. Business and Industry
1. Recruit small varied industries.
2. Help to maintain and improve current business
3. Develop more work from Development Councils
4. Expand and improve local airports and other transportation
5. Work to increase tourism activities and promotions
E. Transportation or Circulation - Goals
1. Circulation - objectives
A. Pedestrian - County not responsible for sidewalks etc.
B. Vehicular - To continue to provide adequate roads throughout the County.
C. Mass Transit - There is no mass transit system within the County, however, we will continue to operate and maintain the airports and provide transportation to the Senior
Citizens through the Aging Program.
F. Public Facilities - Goals and Needs Assessment
1. Water and Sewer Needs - Provided through the Cities and Special Service District along with the Water District. Special improvement to both cities will continue to provide ample water supplies.
2. Education provided throughout the San Juan School District, U.N.D.C. College of Eastern Utah - San Juan Campus and continuing education programs from the major universities.
3. Senior/handicapped citizen needs. County provides Senior programs thoughout the Area Agency and works with the State in the handicapped area.
4. Law enforcement and fire protection provided through the State, County and Cities to all areas of the County.
II. Community Capital Improvement Facilities Program
1. Project: Acquire and Prepare Site Selection for Public Safety Building
Description: Time Frame 1985-86 Priority #1
2. Project: Plan, Design and Construct Public Safety Building
Time Frame 1985-88
Hire Firm to Plan and Design
Obtain outside funding for building
Construction
Cost 2.5 million
Priority #2
3. Project: Plan and design and Construct airport at Halls Crossing
Time Frame 1985-88
Work with Federal Agencies to obtain goal
Hire Firm to Design
Obtain financing from State and FAA
Cost 3 million
Priority #3
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4. Project: Complete Nursing Home Addition Blanding
Time Frame 1985 Cost $30,000.00 Priority #4
5. Project: Complete Mountain View Clinic
Adjacent to Hospital Time Frame 1985 Cost $45,000.00 Priority #5
6. Project: Complete Senior Citizen Center- Monticello
Time Frame 1985 Cost $20,000.00 Priority #6
7. Project: Complete Monticello Road Shed
Time Frame 1985 Cost $85,000.00 Priority #7
8. Project: Construct and complete bridge at Montezuma Creek
Time Frame 1985 Federal Bridge Financing Cost $100,000.00 Priority #8
9. Project: Construct road around Lloyd Lake Recreation Area
Time Frame 1985-86 Cost $85,000.00 Priority #9
10. Project: Complete organization of Historical Committee Time Frame 1985-86 Cost $20,000.00 Priority #10
FRANCHISE TO HALLS CROSSING EMPLOYEES' ASSOCIATION
Commissioner Bailey made the motion to approve the following franchise. Commissioner Holliday seconded the motion. UNANIMOUS
RESOLUTION GRANTING FRANCHISE
TO HALLS CROSSING EMPLOYEES' ASSOCIATION
1986-1
This Resolution to Halls Crossing Employees' Association is hereby unanimously approved and adopted by the Board of Commissioners of San Juan County, a body corporate and politic of the State of Utah. The Halls Crossing Employees' Association is granted for a term of 5 years from January 6, 1986, a non-exclu-sive franchise with full right, power, and authority to establish, construct, maintain, repair, and extend cable TV lines and necessary reception facilities at Halls Crossing, Utah, and its surrounding areas, providing, however, the using of this non-exclusive franchise shall not unreasonably interfere with existing water lines, power lines, streets, and sidewalks. The franchise shall make good all damages caused by installation, maintenance, or repair of the facilities to every owner of property injured.
The County reserves the right to alter and amend this franchise in any manner necessary to protect the safety or welfare of the public, and in case it is necessary to do so, retains the right to cancel this franchise for any reason deemed necessary by the commission.
This franchise shall pertain only to the Halls Crossing area and its surrounding territory over which the County has a right to grant such franchise.
Said franchise shall be non-assignable without the prior written consent of the County.
Dated this 6th day of January, 1986.
Calvin Black___________________________
Jerry Holliday_______________________
ATTEST: Kenneth Bailey________________________
Gail D. Johnson________
San Juan County Clerk
UTAH STATE UNIVERSITY EXTENSION OFFICE
Commissioner Black talked with Ralph Home, USU Extension Area Supervisor, on the phone and Mr. Home said that the Utah State had interviewed one other person for the position of county agent and will interview some others this week. Mr. Home will let the Commissioners know next week on their final decision. The Commissioners are still concerned that someone locally be hired for this position.
ECONOMIC DEVELOPMENT WEEK
Commissioner Black reported that he received a letter from the Governor saying that the week of February 2-8, 1986, will be declared Economic Development Week.
STATE OF UTAH ENFORCING INTERBRIDGE
Commissioner Black reported that he had called the Lt. Governor with regard to enforcement of the interbridge law, stating that the State of Utah is enforcing the interbridge on hauling which affects the county and the private truckers. The State of Arizona is not required to enforce this on non-interstate highways. Commissioner Black said that he is working with the Lt. Governor's office and UDOT on this problem.
TRAIL OF ANCIENTS TRAVEL COUNCIL
Commissioner Black reported that Cleal Bradford, former Blanding Mayor, held a meeting with the Travel Council to designate the Trail of Ancients as a historic highway. There were many representatives and park service people present. Commissioner Black said he wanted to know the laws, regulations, and limitations that would be involve in this and they are suppose to give him this information.
BILLS APPROVED FOR PAYMENT
A & M Propane Utilities Road Shed (B) 729.62
Vendor No. Missing Supplies Library Blanding 17.00
All Makes Typewriter Company Office Supplies Rick 97.50
Bancroft-Whitney Company Books for Attorneys Office 130.20
E.A. Black Work at Mont. Creek Pool 450.35
Black Box CorporationSupplies John Fellmeth 87.21
Black Oil Company Fuel for Road Dept. 276.46
Broadart, Inc. Service for Feb. 1986 (B) 87.22
Chemsearch Diesel Guard Road Dept. 402.20
City of Blanding Utilities Road Shed 782.61
Continental Tel Co of West Tele. Charges Blanding Library 57.92
Demco Books Blanding Library 206.11
First Security Bank of Utah Bond Transfer Agent 456.15
Gateway Chevron Gas for Sheriffs Dept 24.00
Grand Tire Company Inc Supplies Road Dept. 78.10
Horsehead Hardware Supplies Road Dept 39.80
Jacco Supplies Road Dept. 93.87
F. H. Miller, Jr. Supplies Road Dept. 189.00
Miline Truck Lines, Inc. Parts for road dept. 21.00
Monticello Mercantile Supplies Recreation Dept. 3.58
Motor Parts Company Parts Blanding Road Shed 479.00
Motor Parts Pro Mart Home Cntr Parts Monticello Road Dept. 723.62
Office Outpost Supplies Assessors Office 4.28
P & F Parts and Supply Supplies Sheriff Dept. 280.54
Palmer's Supplies Library (B) 55.05
Precision Automotive Machine Repairs Road Dept. 480.00
Parley Redd's Food Town Supplies Sheriffs Office 32.30
Rusty Iron & Salvage Supplies Road Dept. 18.20
S-W Parts and Supply Parts Road Dept. 159.39
San Juan County Gas, Reparis Sheriffs Dept 1,904.89
San Juan County Hospital 20% Bal. on Employee Accts 224.02
San Juan County Nursing Home Senior Citz. Meals Dec 1985 723.00
The San Juan Record Supplies Emergency Service 5.50
Sportkeeper Supplies Recreation Dept. 102.74
Story House Corp. Supplies Blanding Library 9.00
United States Welding, Inc. Supplies Road Dept. 107.69
Utah County Auditor Sanity/Jerrison Blackgoat 156.93
Utah Power & Light Company Utilities Recreation Dept. 7.02
Utah State Agency/Surplus Prty Supplies Road Dept. 2,000.00
Utah State Library Supplies Blanding Library 45.31
Wheeler Machinery Company Parts Road Dept. 1,989.15
White MEsa Ute Council Senior Citz. Meals Dec. 85 375.00
Mike Young Incorp. Parts Road Dept 43.47
Richard M. Bailey Travel Expenses 58.53
Better Books Publishers Supplies Library (B) 3.95
Philippe Bolduc Per Diem 35.13
Continental Tel Co of West Intrastat Outwats 62.48
Hisky Oil Company Gas purchased Sheriff 19.90
Kirby, Jack H. per Diem S.L.C. 30.00
Labrums Drafting Systems, Inc. Supplies Recorders Office 45.56
Miss Utah Scholarship Pagent Franchise Fee 1986 325.00
Monticello City Justice/Peace Fidel Lopez 75.00
Parley Redd's Food Town Supplies Road Dept. 2.78
The San Juan Record Notice/Ins. Bid Automobiles 20.40
S. Eastern Ut. Dist. Health Dist 1st qrt. Billing 12,592.47
State Information System Serv Maintenance Billing 149.00
State Treasurer Of Utah Court Reporter Fees 160.00
Uarco, Inc. Tax Forms 77.58
Utah Association of Counties 1986 Assessment 9,192.48
Utah Power & Light Company Utilities Bluff/Vicinity 30.00
UUtah State Retirement Board Dist. Court Judges Retire 90.00
Steven E. Warren, M.D. Employment Physical 25.00
Monticello Justice of Peace Sheriffs Office Robert Hodge 60.00
San Juan Health Care Services Request operating monies 30,000.00
San Juan County Sheriff Petty Cash 107.00
Utah Local Governments Insurance Trust Premium automobile liability 26,472.00
First Security Bank of Utah Tax Anticipation Bonds 1985 2,276,510.42
First Security Bank of Utah TCD Purchase 2,180,107.00
First Security Bank of Utah TCD Purchase 680,000.00
Venice Lyman Restitution Kelly Shumway 150.00
City of Monticello Michael McCord 74.00
ADJOURNED
There being no further business, the meeting was adjourned at 3:30 p.m.
Calvin Black, Chairman Karen Halls, deputy clerk