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MINUTES OF THE BOARD OF COUNTY COMMISSIONERS MEETING HELD MONDAY, JUNE 26, 1978
TIME: 10:00 A. M.
PRESENT: E. S. Boyle, Commission Chairman
Dave Guymon, Member
Calvin Black, Member
Kristine Frost, Deputy Clerk
Minutes were read and approved on a motion by Commissioner Guymon and seconded by Commissioner Black
MONTEZUMA CREEK AMBULANCE
Commissioner Boyle stated that he had talked to Max Black and the EMT!s in Montezuma Creek and found that the State had made the survey on the ambulances. The more expensive ambulance is available and the difference in the two is that the more expensive ambulance is open all the way through which makes it more convenient and safe for the driver and patient. It also has a better engine. The EMT's in Montezuma Creek suggested that they take the older ambulance that is presently here in Monticello and that the Monticello hospital take the new ambulance. The commissioners stated that they were agreeable with this idea only if the EMT's and the Community Leaders were in favor of this trade and if they wrote a letter stating that this was ok with them. Otherwise Montezuma Creek will get the new ambulance.
The commissioners also discussed grading the Montezuma Creek airport but they decided that at this time the runway was in good shape and that they would not grade this runway because it would hurt the strip and could damage any aircraft that was on the strip.
WOODRUFF SUBDIVISION
Mr. Bruce Woodruff presented a subdivision plat for the Woodruff Subdivision. This was held until
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next week so that the County Attorney, Bennion Redd, could write up the proper language for the county on roads and so the Commissioners could investigate a way to insure that the subdividers would not sell the property and then leave the county without fulfilling the things that they should do in regards to streets, electricity, sewers and water.
CANNON SUBDIVISION
Keith Cannon presented the Cannon Ranches Subdivisons. See above for decision.
LA SAL RECREATION
Mr. Stewart discussed donating land for a park and cemetary district.
FOREST ROADS
Bryant Christensen, head forest ranger for Monticello District, met with the commissioners to discuss the various roads that the county wants to maintain. He stated that he would get this this taken care of.
They also discussed the RARE II study. CANYONLANDS DEVLEOPMENT
Cooper Jones presented a Subdivision Plat for Canyonlands Development. This was approved by the Commissioners as the City required the subdividers to provide a proformance bond. Approved on a motion by Commissioner Black and seconded by Commissioner Guymon and passed unanimously.
BID OPENING
L. A. Young Construction Company of Richfield was the only bider with a bid of $3,484.97. This was over the engineers estimate by more that 15%. The commissioners recommended that Doug Pehrson discuss this the the UDOT and get their recommendation.
JUNIOR CHAMBER OF COMMERCE
George Gonzalas and Lloyd Blake met with the commissioners to discuss their use of the fairgrounds for the rodeo. The commissioners asked them to submit a letter reporting the use of the facilities and how much money had been donated and and how much work had been done by their group. They stated that they would do this. They felt that the rental on the facilities as set last week was fair except for the fair building. This is used for holding dances. This was discussed by the commissioners. They decided that the rental on the fair building would be $25.00 or 5%, which-ever is the greater. This motion was made by Commissioner Black and seconded by Commissioner Guymon and passed unanimously. These men also asked that the water truck be made available for the Rodeo. This was okayed by the Commissioners.
NO COMMISSIONERS MEETING
There will be no commissioners meeting held on the 10th of July because of the National Association of Counties meetings to be held in Atlanta, Georgia.
SENIOR CITIZENS MEALS-MONTICELLO
Mr. Bruce Shumway presented the contract with the Ten Wheeler to prepare the meals for the Monticello Senior Citizens for $1.75 per meal for the summer months. Commissioner Guymon made the motion to accept this contract and for the chairman to sign it. This was seconded by Commissioner Black and passed unanimously.
Mr. Shumway presented the minutes for the Bluff Public Hearing No. 2 on the Bluff Multipurpose Building. These are on file in the Clerks Office.
Mr. Shumway also presented an amendment for the Transportation Contract. This amendment will save time on the book work. Commissioner Black made the motion to approve this contract and Commissioner Guymon seconded it and it passed unanimously.
Mr. Shumway also presented a Certification of Expenditures for Matching Funds for the periods from January to May. Commissioner Guymon made the motion to approve this and for the chairman to sign it. This was seconded by Commissioner Black and passed unanimously.
SOCIAL SERVICES EXPENDITURES
Al Haskins presented the Social Services Expenditures.
AOG BOARD MEETING
Southeastern Utah Association of Governments board meeting was held two weeks ago. They discussed the diversion of B road money to the state. They are going to have their legal counsel look into this. It would mean about a millon and a half dollars for the counties and cities.
JUSTICE OF THE PEACE
Commissioner Black made the motion to have the County Attorney collect the fees for the fish and game fees. They also requested the County attorney to check the practice in past years to see if it is legally appropriate to collect funds due county on Fish and Game fines in past years. This was seconded by Commissioner Guymon and passed unanimously.
SUBDIVISION ORDINANCE
The commissioners discussed the Subdivision Ordinance with the county attorney. He stated that they would need to advertise and publish the Subdivision Ordinance just as they did with the County Zoning Ordinance. Al Haskins is to see about getting copies.
JANITOR FOR COURTHOUSE
The Janitor, Dell Hunter stated that he did not want to renew his contract for another year
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so the commissioners asked the clerk's office to put a notice in the paper asking for bids for the Janitor of the Courthouse.
LA SAL SWIMMING TRANPORTATION
The commissioners discussed finding a bus to transport 28 children to the Monticello Swimming Pool for lessons. This will last for 2 weeks. They will furnish the driver and the County will furnish the bus.
CONTRACT
AMENDMENT # 1 to CONTRACT #
TO BE ATTACHED TO AND MADE A PART OF THE above numbered contract between the Utah State Department of Social Services Office of Community Operations, referred to as STATE and SAN JUAN COUNTY, referred to as PROVIDER and DONOR.
IT IS HEREBY MUTUALLY AGREED by he parties to amend paragraph 3, Method and Source of provider payment as follows:
The STATE agrees to reimburse the PROVIDER by warrant drawn against the STATE upon receipt of itemized billing for STATE approved service activities given to include the following:
A. Total miles driv en transporting Title XX recipients, (taken from trip sheets showing odemeter readings
B. Dates Services were provided.
C. REate of reimbursement.
D. Total reimbursement requested.
E. Amount of fees assessed and collected. (Fees assessed shall be deducted from payment to PROVIDER)
F. San Juan County shall certify and provide matching funds in accordance with Attachment A.
G. Request for reimbursement shall not exceed an accumulated amount of $2,000 per month.
H. PROVIDER shall not submit to STATE but shall maintain records documenting each trip and mileage transporting Title XX recipients along with a list of the names of all passengers.
Attachment A, Page 2, Rates shall be amended as follows:
Definition of a unit of service: A unit of service will be one mile traveled transporting Title XX recipients.
Type of Service Number of Units Rate Total Cost
to Be Provided. of Service to of Service
be Provided
Transportation 77,715 .35 per mile 27,200
Transportation 4,800 *.20 per mile 4,800
TOTAL: 32,000
*The .20 rate will be used by the bus at Navajo Mountain. All County buses will be reimbursed at .35 per mile.
IN WITNESS WHEREOF the parties sign and cause this agreement to be executed. PROVIDER DONOR
/s/ E. S. Boyle 6/26/78 E. S. Boyle 6/26/78
San Juan Community Social Services Office of Community Operations
CONTRACT-SENIOR CITIZENS MEALS - MQNTICELLO
We the undersigned proprietors of the TEN WHEELER CAFE agree to provide weekly meals to the SENIOR CITIZENS of Monticello at the rate of $1.75 per meal. This agreement to run from June 1978 to September 1978.
6/26/78 Date
/s/ Lucille Orr
San Juan Social Services, Sr. Citizen Representative
/s/ Raymond Bond Raymond/Jean Bond
APPROVAL
/s/ E.S. BOYLE
E. S. Boyle, Chairman, San Juan County Commission
/s/ Bruce Shumway,
Bruce Shumway, Director, San Juan Social Services
CERTIFICATION OF EXPENDITURES FOR MATCHING FUNDS
We hereby certify local resources in the amount of $306.56 have been spent under Contract
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Number: 78-8425 in accordance with the approved budget for the period January through May, 1978/
(1) that these funds represent 25% or more of total expenditures:
(2) that no Federal funds are contained in the amount indicated; and
(3) that the amount has not been used in a matching formula elsewhere to attract funds In any other program.
(4) That funds used as matching funds qualify in accordance with 45 CFR 228.53 and 228.54.
LOCAL San Juan County__________________
BY: /s/ E. S. Boyle TITLE Chairman CERTIFICATION OF EXPENDITURES FOR MATCHING FUNDS
We hereby certify local resources in the amount of $559.50 have been spent under Contract Number: 78-8327 in accordance with the approved budget for the period January through May, 1978.
1. That these funds represent 25% or more of total expenditures:
2. That no Federal funds are contained in the amount indicated; and
3. That the amount has not been used in a matching formula elsewhere to attract funds in any other program.
4. That funds used as matching funds qualify in accordance with 45 CFR 228.53 and CFR 228.54.
LOCAL San Juan County
By: /s/ E. S. Boyle
TITLE: Chairman ROAD BIDS - TIRES The bids for tires were given as follows:
Abajo Petroleum HR78xl4 35.74
750x16 36.17
750x16 ET 41.61 All Tubes
Saveway 1000x20 TE 106.88
1000x22 TE 118.94
Black Oil 900x20 TE 100.44
900x22 ET 41.61
Broderick hr78x15 36.59
1000x20 Pre 106.84
1400x24 215.31
17.5x25 554.16
29.5x29 2,458.99
BILLS FOR APPROVAL AND PAYMENT
Ace Carpet Cleaners Mental Health Office Carpet Cleaning 63.00
Acme Sanitary Supply Company Supplies 213.90
LaRay Alexander Travel 52.50
Alta Industrial Supplies 17.50
Amoco Oil Company Gas 51.61
Amsterdam Company Forms 26.98
Bancroft-Whitney Company Books 22.40
Barker & Jorgensen Advertising 153.20
Nelson Begay Uniform Allowance 70.00
Alvin Black Travel 265.00
Robert F. Bryan Tool Allowance 25.00
Canyonlands Communications Maintenance Contract 950.40
Gate Equipment Company Parts 594.79
Caun-Co. Inc. Supplies 269.07
Central Utah Insurance Agency Insurance 81.00
Rudy Cook Uniform Allowance 70.00
Farabee Automotive Center Car Repair 86.45
Game Time, Inc. Double Top Rail Swing - C 859.28
General Implement Distributors Crank 26.76
Freeda P. Guymon Stamps, etc. 8.80
Hafer's Inc. Lining Etc. 197.95
Ronald J. Harvey Tool Allowance 25.00
Mike Halliday Uniform 70.00
Vernee G. Halliday Rental of S-Jn Golf pro shop 1978 900.00
James Heaton Travel 4.00
John Helquist Travel 183.52
Ace Holden Replace glass in Swimming pool doors 294.48
Rick Howell Uniform 70.00
Dell Hunter June '78 Janitorial Services 875.00
Susan Jameson Professional Services 103.00
Kelly Company Justice Receipt Book 41.45
Kimball Equipment Company Parts 7,528.57
Jack Kirby Uniform 70.00
Grant Leavitt Professional Services 665.85
Sam Lewis June '78 Janitorial Services 249.00
Tom Livingston June Custodial Services 185.00
LaVar B. Lyman Tool Allowance 25 00
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Barbara Montella Travel 30.36
Monticello High School Paper & dittos 3.90
Monticello Lions Club Brooms 106.00
Monticello Mercantile Company Supplies 4.86
Motor Parts Supplies 85.81
Mountain West Office Products Supplies 67.84
Navajo Mountain Trading Post Supplies 14.73
Park's Sportsman Supplies 67.99
Plateau Supply, Inc. Road Dept. 246.26
Helen Redd Professional Services 180.00
Pamela Redd Macrame-Labor 30.00
Rocky Mountain Machinery Company Parts 2,165.69
Kathy Rogers Travel 32.32
Sanford's Landscaping Trencher Work 75.00
San Juan Record Stencils 63.25
San Juan Travel Council Petty Cash 57.51
Etna Schafer Professional Services 246.00
Jerry Smallcanyon Tool Allowance 10.00
Social Services 25% Match 2,264.59
Sports Hut/Trophy Hut Shirt & Hats 126.90
Lacy Steele Professional Services 222.00
Dawn E. Tanner Travel 105.32
Texaco Inc. Gas 314.52
Transport Clearings Freight 13.86
Travel Lodge Travel 18.00
Daniel J. Walker Uniform 70.00
West Publishing Co. Book 24.00
Western Auto Pliers 4.20
Western Road Machinery Co. "0" Rings 98.18
The Western Slope Welding Supply Co. Welding Supplies 38.00
Wheeler Machinery Company Parts 4,151.16
Williams Energy Co. Propane 137.17
Wolfe's Sportsman Headquarters Softballs 250.09
S. Rigby Wright Uniform Allowance 70.00
Wycoff Company Freight 5.95
Young's Machine Company Angle 37.95
W.H. Burt Explosives, Inc. Explosives 102.73
There being no further business, the meeting was adjourned.
Kristine Frost, deputy clerk E.S. Boyle Commission Chairman
MINUTES OF THE SAN JUAN COUNTY ROAD MEETING HELD JUNE 26, 1978
TIME: 9:00 A.M.
PRESENT: Commissioners E. S. Boyle, D. Guymon and C. Black. D. Pehrson, Foremen L. Lyman, B. Bradford
A. Holden and L. Adams
Minutes were read and approved. Motion by Dave, seconded by Cal.
La Var reported he had started chip sealing raods and was using all men available to patch roads.
Ace suggested the county install an oil heating rank at the Monticello Yard. The Commissioners suggested we continue to get oil from the State as long as its available.
Ace reported he had hired two new men. Wayne Cook at 26-2 and L.D. Tripp at 23-1.
Doug reported on Ucolo Road. He recommended we overlay the worst places and chip seal for the present. Doug recommended we rebuild the Lisbon Valley road in the La Sal Area.
The commissioners suggested Lynn and Doug check on traffic counters.
Doug reported a new set of plans would be needed to make minor changes in the Beelitso C.R. project, and recommended we include this in on another C. R. project.
Lynn reported the county and received an announcement that the county had received an achievement award from N.A.C.O. on the work incentive program.
Meeting adjourned