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MINUTES OF THE SAN JUAN COUNTY COMMISSION MEETING
MAY 13, 1985
The San Juan County Commission met in regular session on May 13, 1985, at the hour of 10:00 a.m. in the San Juan County Courthouse at Monticello, Utah.
The following members were present: Commissioner Calvin Black, Chairman
Commissioner Kenneth R. Bailey Commissioner Jerry Holliday
Minutes of the previous meeting were approved with the specified corrections on the motion of Commis-sioner Bailey. The motion was seconded by Commissioner Holliday and carried unanimously.
GRAVEL BID AWARDED
The Commission reviewed the bids received for gravel in Mexican Hat and Montezuma Creek. Commissioner Bailey made a motion to accept the bid submitted by Little "B" Mining Company Inc. providing they can crush the gravel when the County requires the material. The motion was seconded by Commissioner Holliday and carried unanimously. A copy of the bids received is available in the County Clerk's Office.
MONTICELLO GOLF COURSE GROUNDS KEEPER HIRED
Grant Leavitt met with the Commission to review the applications for the grounds keeper's position at the Monticello Golf Course. Commissioner Holliday made a motion to hire Wendall Leavitt due to his qualifications at $900 per month for seven months. The motion was seconded by Commissioner Bailey and carried unanimously.
JIM HEATON MEETS
Jim Heaton met with the Commission to request that radios be installed in the Weed Control trucks. The Commission denied the request at this time as this was not budgeted for.
Mr. Heaton reported that there are still some areas with prairie dog infestation that have not parti-cipated in the prairie dog control program. Mr. Heaton will continue to contact those involved and try to get this matter taken care of.
TXP WELL NEAR HOVENWEEP DISCUSSED
Brian Wood representing TXP Operating Company met with the Commission to discuss a proposal by TXP to develop and drill an oil well in Section 16, Township 36 South, Range 25 East, SLB and M., located in an area surrounding the Hovenweep National Monument in San Juan County. The Commission reported that they have no objection to this proposal. Mr. Wood requested a letter from the Commission stating their position on this matter to the Utah State Division of Oil, Gas, and Minerals. The Commission approved this request.
OLD CLINIC BUILDING IN BLANDING DISCUSSED
Reese Thomas from the San Juan School District met with the Commission to report on his meeting with Cleal Bradford last week regarding the use of the old clinic building in Blanding. Mr. Thomas reported that they have agreed that there is sufficient space for each group to meet its needs by partitioning just east of the examination roan near the hallway entrance. The western portion of the building would be used by U.D.I.A. and the eastern portion would be used by the School District. Mr. Thomas also reported that Mr. Bradford has indicated that if the School District could support the U.D.I.A.'s desire for ownership of the building they would bear costs for remodeling and division of utility metering and provide a no-cost lease to the School District for the special education needs of the District as long as necessary. Mr. Thomas further reported that the School District has no objections to this proposal with one title request, which is that when and if the U.D.I.A. and Blue Mountain Dine' no longer have use of the facility that a transfer of title would go to San Juan School District on the same basis as the County transferred title to U.D.I.A.
The Commission reported that they would be willing to agree to the above pro-posal with the exception of the transfer of title. The Commission further reported that they would be willing to enter into a lease agreement for approximately 10 to 15 years. Mr. Thomas will contact Mr. Bradford to discuss this condition. If there are no objections the County Attorney will draft a lease agreement.
UTAH DIVISION OF WILDLIFE RESOURCES REPRESENTATIVE MEETS
Guy Wallace from the Utah Division of Wildlife Resources met with the Commission to report that in the new proclamation canoes and rafts are allowed on Foy and Monticello Lakes.
Mr. Wallace thanked the County for the repair work done in LaSal near Deep Creek.
Mr. Wallace reported on the progress of the investigation of a UDWR officer for illegal hunting on Elk Ridge. Mr. Wallace further reported that a report has been filed with the Regional Office and that further information should be filed through that office.
COMMUNITY DEVELOPMENT BLOCK GRANT DISCUSSED
Commissioner Holliday made a motion to appoint Commissioner Bailey as the Commissioner in charge of the Community Development Block Grant for the Public Safety building and to authorize him to sign any related documents. The motion was seconded by Commissioner Bailey and carried unanimously.
Commissioner Holliday made a motion to appoint Rick Bailey as the Project Coordinator for the Public
Safety Building Community Development Block Grant.
The motion was seconded by Commissioner Bailey and carried unanimously.
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Commissioner Holliday made a motion to appoint Rick Bailey as the Environmental Certifying Officer for the Public Safety Building Community Development Block Grant. The motion was seconded by Commissioner Bailey and passed unanimously.
Commissioner Bailey reported that we have been awarded the Community Development Block Grant to purchase the land needed for a Public Safety Building but will not receive any funds until all of the necessary documents are submitted. Among the information needed will be:
Relocation Plan
Environmental Assessment
Appraisal by a State Certified Appraiser
Final Statement of Community Development Objectives
Adopt Objectives
Commissioner Bailey made a motion to adopt the following Relocation Goal and Policy Plan and to authorize Commissioner Black to sign it. The motion was seconded by Commissioner Holliday and carried unanimously.
RELOCATION GOAL AND POLICY PLAN
It is the intent of San Juan County to establish the following goal and policy statement with respect to any real property acquisition project which the County pursues. The goal and policy statement is made within the guidelines of the "Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970" as well as the "Utah Relocation Assistance Act" (UCA 57-21-1 through 13).
GOAL STATEMENT
It is the intent of San Juan County to provide fair and equitable relocation opportunities for persons displaced by County acquisition projects supported with CDBG funds, to avoid economic hardship and provide a clear, concise procedure to accomplish this goal.
POLICY
San Juan County will provide the following services for any property owner involved in relocation due to a county project as defined in the goal statement.
1. Fair and Reasonable Relocation payments. The County will provide normal moving expenses to the property owner. The final amount of the repayment will be negotiated figure between the county and the homeowners.
2. Provide an advisory service to:
A. Determine the needs of the various persons being relocated.
B. Identify potential suitable new locations for business or farm operation which need to be relocated.
C. Supply information on assistance to displaced persons and businesses concerning federal, state, and local funds.
D. Minimize adjustment hardships to displaced persons.
E. Coordinate and plan all relocation projects with other community functions.
The specifics of each acquisition project will be written out and installed in a plan for each homeowner according to a set outline.
3. Will promulgate and adopt rules and regulations to assure:
A. All payments and assistance given under these conditions will be administered in a manner which is fair and reasonable and which is uniform in its application.
B. That any displaced persons who make proper application for payment authorized under the Act shall be paid promptly after a move, or in hardship cases, be paid in advance.
C. That any person aggrieved by a determination of eligibility for a payment authorized by this Act, or the amount of the payment may have his application reviewed by the Chairman of the Board of County Commissioners.
D. The County agrees to adopt all other regulations and provisions of the State Act which may be necessary to carry out the Act.
The County hereby agrees to comply with all the requirements identified in UCA 57-12 as amended with the acquisition is assisted by state or federal funds.
Adopted this 13th day of May, 1985.
/s/ Calvin Black_________________
Calvin Black, Chairman San Juan County Commission
/s/ Carol Taylor-Hoggard, deputy clerk Witness
(seal)
FAIR BOARD REPRESENTATIVE MEETS
Sue Morrell representing the Fair Board met with the Commission to review the type of Fair Book that the Board would like to have eventually. Mrs. Morrell also requested a letter from the Commission to insert in this year's Fair Book.
Mrs. Morrell asked the Commission for approval to purchase two shelf units for the fair building at a total cost of $150. Commissioner Holliday made a motion to approve this request. The motion was seconded by Commissioner Bailey and carried unanimously.
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JOINT RECREATION PROPOSAL DISCUSSED
Commissioner Holliday reported that he has scheduled a meeting with representatives from the following to be held in Blanding on Thursday, May 23rd at 7:30 p.m. to discuss a joint recreation proposal.
County Commission
City of Monticello
City of Blanding
U.N.D.C.
San Juan School District
BIDS REVIEWED FOR SPRAYING OF INSULATION ON MONTICELLO SWIMMING POOL ROOF
The Commission opened the bids for the spraying of insulation on the Monticello Swimming Pool roof. Commissioner Bailey will review and analyze the bids and make a recommendation at the next Conmission meeting.
BID INVITATION FOR GENERATOR BUILDING AT NURSING HOME
The Commission will accept sealed bids for a generator building at the Nursing Home in Blanding. The bids will be opened on Tuesday, May 28th at 1:00 p.m. The building specifications are available at the Clerk's Office.
PEGGY JORGENSEN MEETS
Peggy Jorgensen from Social Services met with the Commission to request blinds be installed in the Public Health/Social Services Office in the basement. Mrs.
Jorgensen also requested carpeting be installed in the office the social worker will move into in June. The Commission authorized Commissioner Bailey to work with Mrs. Jorgensen on this matter.
EXTENSION SERVICE AGREEMENT
The Commission approved the agreement with the Utah State University Extension Service for 1985 as budgeted. A copy of the agreement is on file in the Clerk's Office.
METHOD OF ASSESSING AND COLLECTING PROPERTY TAX DISCUSSED
Gail Johnson, County Clerk/Auditor and John Fellmeth, Deputy Auditor, met with the Commission to review the laws passed in the 1985 Legislative Session which affects the assessing and collecting of property taxes by the County. Representatives from the following taxing districts were also met with the Commis-sion to discuss this matter.
San Juan School District
San Juan Water Conservancy District
City of Monticello
City of Blanding
Monticello Cemetary District
Blanding Cemetary District
Mr. Fellmeth reported that most of the provision will not become effective until 1986. However, H.B. 160, which deals with the method the County uses to charge other taxing districts within the County for the cost of assessing and collecting, became effective April 19, 1985 so the Commission must take action regarding these changes today. Mr. Fellmeth further reported that there are two major provision of H.B. 160. The first allows counties to bill for all costs of assessing and collecting taxes rather than just the salaries in the Assessor's and Treasurer's Office, which is what has been done in the past. The second provision of this bill deals with the optional methods for paying the County for these costs. One method deals with adjustment of each taxing districts mill levy to handle these costs. The various methods were reviewed and discussed by those present. A copy of the estimated cost of assessing and collecting property taxes for 1985 was available to all of those in attendance and was reviewed at this time.
Commissioner Holliday made a motion to have each taxing district pay their share of the actual cost of assessing and collecting of property taxes. Commissioner Black passed the chair to Commissioner Bailey and seconded the motion which passed unanimously.
COUNTY INSURANCE RENEWAL DISCUSSED
Doug Boyle from Farm Bureau Insurance met with the Commission to review the renewal premiums of the County insurance. Mr. Boyle reported that there will be an increase in the insurance costs this year. The Commission was assured that if a decrease in insurance costs occurred the savings would be passed on to the County. The insurance summary is as follows:
April 1, 1985 - 86 Coverage Area Limit Premium Deductible
Property
—Blanket Bldgs and
contents $8,618,563
—Off Road Equip. 1,526 f900
—EDP 145,000 $14,800 $1,000
Comp. General Liab.
and Auto Liab. 500,000 30,787 0
Boiler Coverage 500,000 1,602 1,000
Employees Blanket
Bond 50,000 421 0
Airport Liability 500,000 2,200 1,000
County Hospital 1,000,000/
incl. Malpractice 3,000,000 9,175 1,000
Law Enforcement 1,000,000 7,500 1,000
Public Officials
Errors & Ommissions 1,000,000 2,800 2,500
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$69,285
Alternate Coverage -Excess Liability
An excess liability umbrella can be set up to extend the basic liability policies by a specific stated amount. The umbrella carriers require that the general liability and auto liability coverages be increased to $1,000,000, which could be accomplished for $6,500 additional premium. An umbrella could then be placed at the following optional limits: $1,000,000 for $8,000; $2,000,000 for $9,200; $5,000,000 for $12,500. Previously the county has maintained umbrella coverage at the $5,000,000 level.
Commissioner Holliday made a motion to approve the insurance proposal without the umbrella policy. The motion was seconded by Commissioner Bailey and carried unanimously.
B.L.M. LAND CLASSIFICATION
The Commission received an initial decision on the petition for classification
of lands near Blanding for recreation and public purposes. Commissioner Bailey made a motion to waive the thirty (30) day comment period and authorize Commissioner Black to sign the waiver. The motion was seconded by Commissioner Holliday and carried unanimously.
ISLAND IN THE SKY ROAD DISCUSSED
The Commission reviewed the decision they had made previously in which they denied the right-of-way to the Park Service for paving 3/4 mile of the Island in the Sky Road. San Juan Commissioner Calvin Black reported on a meeting he and Sam Taylor, Commissioner of Department of TSransportation in Grand County, attended in Denver with the Park Service. Commissioner Black said they had made their point and he felt nothing more would be gained from not allowing the road to be paved. Commissioner Black felt that in the public interest and in order to maintain San Juan County's relationship with Grand County, the Commission should rescind their previous action. Commissioner Black passed the chair to Commissioner Bailey and made motion to approve the granting of the right-of-way for the paving of the Island in the Sky Road. Motion was seconded by Commissioner Holliday and the voting was as follows:
Commissioner Black ..... Aye
Commissioner Holliday ..... Aye
Commissioner Bailey.....Nay
AGING COUNCIL APPOINTMENT
Commissioner Bailey made a motion to appoint Rick Bailey to the Area Aging Council. The motion was seconded by Commissioner Holliday and carried unanimously.
4-H GUIDE DOG CLUB REPRESENTATIVES MEET
Bob Thompson, County Agent, met with the Commission to report that the 4-H Guide Dog Club has been selected as the 1984 Community Pride Award winner for their project last summer of erecting 2 flag poles at the County Fair Grounds. A plaque and certificate was presented to Shane Riley, President, by Commissioner Black on behalf of Chevron U.S.A. and the USU 4-H Program. Other club members present were Julie Ann and Stephonie Kilgrow.
ROAD TO PIUTE FARMS MARINA
Commissioner Bailey reported on the progress of the repairs to the road to Piute Farms Marina. Commis-sioner Bailey reported that approximately 3 miles of the road has been repaired.
WESTERN INTERSTATE REGION MEETING
Commissioner Black reported that he attended the Western Interstate Region Board Meeting in Reno. Among the topics discussed at the meeting were:
payment of volunteers
HALLS CROSSING AIRPORT DISCUSSED
Commissioner Black reported that he attended a meeting in Denver with representatives from the Park Service and the FAA to discuss the Halls Crossing Airport. Those present agreed to proceed with a plan to have the airport built with federal airport money with the State and County sharing the matching costs.
BILLS APPROVED FOR PAYMENT
A-l APPLIANCE REPAIR REPIARS/BLUFF COMMUNITY BLDG. 100.49
AMERICAN DATA PRODUCTS SUPPLIES/SHERIFF'S OFFICE 77.32
FANA ARBALLO JANITOR WORK/COURTHOUSE 80.00
ARNOLD MACHINERY COMPANY PARTS/ROAD DEPT. 551.46
LOURIE A ARVISU REFUND/PORTION OF BAIL 5.00
BLACK OIL COMPANY SPIN BALANCING SHERIFF 22.76
BLANDING HOME CENTER SUPPLIES/B-LIBRARY 19.93
BLUE CROSS/BLUE SHIELD REIMBURSEMENT INVOICE 3,374.98
PHILIP BOLDUC FOR TELEPHONE CALLS 21.43
BRODART, INC. SERVICE/JUNE 1985 87.22
CAR CARE CENTER SUPPLIES/SHERIFF'S OFFICE 37.10
CARDEL MANUFACTURING SUPPLIES/SURVEYOR'S OFFICE 250.00
GATE EQUIPMENT CO. PARTS/ROAD DEPT. 118.43
CAUN-CO., INC. SUPPLIES/ROAD DEPT. 143.00
CHEVRON USA INC. TRAVEL/SHERIFF WRIGHT 151.08
CITY OF BLANDING UTILITIES/ROAD DEPT. 732.26
CONTINETNAL TEL CO OF THE WEST TELEPHONE CHARGES/SHERIFF 657.56
CORTEZ GLASS CO. SUPPLIES/ROAD DEPT. 881.20
MIKE CRITTENDEN BID ON WALL HEATING PIPES 1,391.23
CUSTOM FLOORS AND FURNISHINGS CARPET/M-SENIOR CENTER 5,694.75
THE EXPRESS CO. FREIGHT CHARGES/M-REC. 33.28
JOHN FELLMETH TRAVEL/MAY 9TH AND 10TH 24.00
FREED LEASING, INC. LEASING/SHERIFF'S DEPT. 231.17
GREAT BASIN TRUCKS, INC. PARTS/ROAD DEPT. 12.00
GREEK GARDENS, INC. SUNFLOWER SEED/FAIR BOARD 13.20
HAFER'S INC. PARTS & FREIGHT/ROAD DEPT. 744.59
TONY HATCH LURES/EXT. OFFICE 26.45
HUGENTOBLER, MERZ W. TRAVEL/SALT LAKE CITY 124.90
HUSKY OIL CO. TRAVEL/JERRY COOK 14.30
IDEAL BEVERAGES, INC. SUPPLIES/VENDING MACHINE 30.00
INDEPENDENT REPORTING SERVICE FACTORING FOR COUNTY 154.80
INTERNATIONAL BUSINESS MACHIEN MAINTENANCE AGREEMENT 143.50
J.B. GRAIN & BEAN CO. WING END SETS/ROAD DEPT. 3,600.00
KENZ & LESLIE DISTRIBUTING CO. LUBE/ROAD DEPT. 126.00
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KENTS DINNERS/SHERIFF'S OFFICE 2,074.18
LYMAN TRUCK LINES FREIGHT CHARGES/ROAD DEPT. 78.74
MESA SANITARY SUPPLY CO. SUPPLIES/COURTHOUSE 189.00
F.H. MILLER JR. SUPPLIES/ROAD DEPT. 27.90
MONTICELLO CLINIC CONSULTATION #502-94 126.00
MONTICELLO MERCANTILE SUPPLIES/COUNTY JAIL (M) 33.94
MOTOR PARTS COMPANY SUPPLIES/SHERIFF'S DEPT. 54.10
MOTOR PARTS PRO MART HOME CENTER SUPPLIES/ROAD DEPT. 931.42
NAT'L ASSOC. COUNTY TREASURERS 1985 DUES/TREASURER 25.00
NEAL, HELEN TRAVEL FOR APRIL 138.41
NEW ENGLAND BUSINESS SERV. INC. SUPPLIES/RECORDER'S OFFICE 26.80
OFFICE OUTPOST SUPPLIES/ROAD DEPT. 44.59
P & F PARTS AND SUPPLY SUPPLIES/SHERIFF'S DEPT. 40.00
PAY DAY DRUG COMPANY SUPPLIES/ASSESSOR'S OFFICE 22.30
DOUG PEHRSON TRAVEL EXPENSES 178.95
PROFESSIONAL ARMAMENTS JAIL SHIRTS 54.10
DAVID D. QUARUS REFUND PROTION OF BAIL 5.00
PARLEY REDD'S FOOD TOWN SUPPLIES/SHERIFF'S DEPT. 9.96
ROCKY MOUNTAIN MACHINERY CO. SUPPLIES/ROAD DEPT. 305.50
SAN JUAN COUNTY EXT. OFFICE OFFICE SUPPLIES 214.29
SAN JUAN COUNTY HOSPITAL SENIOR CITIZEN MEALS/APRIL 807.00
SAN JUAN COUNTY NURSING HOME SENIOR CITIZEN MEALS/APRIL 468.00
SAN JUAN COUNTY ROAD DEPT. GAS DIVISON/AGING 884.27
SAN JUAN HEALTH CARE SERV. MONIES REQUESTED 3,973.55
THE SAN JUAN RECORD SUPPLIES/ROAD OFFICE 164.49
SCENIC AVIATION CHECK ON DUMP TRUCK 184.00
WILLIAM 0. SHEPPARD GREENSKEEPER/GOLF COURSE-B 300.00
SKYLINE TRANSPORT & DIESEL SUPPLIES/ROAD DEPT. 2,695.34
STATE INFORMATION SYSTEM SERV. TELEPROCESSING/MARCH 1985 149.00
STATE TREASURER OF UTAH P.O.S.T. JP COURT/APRIL 1,152.00
TECTONIC CONSTRUCTION CO. SETTING 10,000 GAS TANK 110.00
THOMPSON, ROBERT C. TRAVEL MONTH/APRIL 1985 138.04
TIRE AND AUTO CENTER, INC. PARTS/SHERIFF'S OFFICE 44.20
TURNER LUMBER, INC. SUPPLIES/ROAD DEPT. 127.84
UNITED STATES WELDING, INC. CYLRNT/ROAD DEPT. 324.18
USU BOOKSTORE SUPPLIES/EXT. OFFICE 4.25
UTAH STATE RETIREMENT BOARD JUDGES RETIREMENT/APRIL 80.00
WESTERN ENG. SURVEYING SYSTEMS SUPPLIES/SURVEYOR 88.32
WESTERN OFFICE PRODUCTS SUPPLIES/SHERIFF'S OFFICE 81.44
H.W. WILSON CO. SUPPLIES/B-LIBRARY 50.00
WOLFE'S SPORTMAN'S HEADQUARTER SUPPLIES/MONTICELLO RECREATION 435.80
Commissioner Calvin Black, Chairman M.. Jane Musselman, Deputy Clerk