SAN JUAN COUNTY COMMISSION MEETING MINUTES JANUARY 13, 1986 Page 15

The San Juan County Commissioners met in regular session on January 13, 1986 at the hour of 10 a.m. at the San Juan County Courthouse, Monticello, Utah.

The following members were present: Commissioner Black, Chairman

Commissioner Bailey

Commissioner Holliday

Minutes of the January 6, 1986 Commissioners meeting were approved with the corrections by Commissioner Bailey. It was seconded by Commissioner Holliday. UNANIMOUS

BLUE RIBBON COMMITTEE

Commissioner Bailey reported on the meeting with Ted Stagg and the Blue Ribbon Committee that was held on January 9, 1986. Commissioner Bailey said that the meeting was very informative, successful and he felt confident that the committee will help make good recommendations. Commissioner Bailey said he presented to the committee the county health care facilities background and brought everyone up to date. Mr. Stagg addressed some of the problems and solutions of the health care and explained what the advantages of a private owner would be. Commissioner Bailey gave four alternatives with one; keep the health care system in tact and continue to operate as is, two; sell the system in its entirity, three; sell the nursing home and keep the hospital and possibly the other entities, four; lease or management contracts with no financial responsibility acruing to the county. The next meeting will be held January 21, 1986, at 5 p.m. in the Commissioners room where the Blue Ribbon Committee will hear the proposals from each one the companies. There will be a discussion after the meeting with the Commissioners to see if they want to negogiate with any of these entities.

ARCHITECT ON PROPOSED COUNTY JAIL

Commissioner Bailey received the following letter from the architect on the proposed county jail.

Mr. Kenneth Bailey County Commissioner San Juan County Monticello, Utah 84535

Re: Proposed County Jail Dear Ken,

With Regards to your question concerning the amount of costs the County would incur if the projuect should be terminated prior to the final drawings, I would like to submit the following procedures we have followed on past projects:

SERVICES: DANA LARSON ROUBAL & ASSOCIATES would assist the County in developing an approved written program describing the needs. Square footages would then be allocated to these needs and a preliminary plan showing space relationships, sizes and circulation would be drawn. Building systems such as mechanical, structural, and electrical would be determined as well as security controls. The general design of the exterior would be developed as well as preliminary scheduling of interior equipment furnishings. These tasks constitute Preliminary Planning and becomes the basis for the Preliminary Project Cost Estimate. The Architects' time necessary to develop the Preliminary Plans varies but usually consumes about twenty-five to thirty percent of the Total Fee.

A/E: If at the completion of the Project Cost Estimate or anytime up to the completion of the Schematic Design, the County decides to terminate the project, DANA LARSON ROUBAL & ASSOCIATES would request reimbursement for time and out-of-pocket expenses incurred to date. Due to the high degree of participation by the Principals of the Firm during the Design Phase, the hourly rate charged for the architects' time would be $60.00 per hour. Costs of printing, travel, lodging, telephone calls and postage would be billed at cost.

An example of a full schematic design fee for a $3.0 million project at 7% A/E fee is 7% x $3,000,000 = $210,000 x 25% - $52,000.000. Again, depending on the amount of work or time expended by DANA LARSON ROUBAL & ASSOCIATES during the planning phase, this fee could vary. As an example once the square footages are totalled for the program, a cost per square foot estimate can be made without any plans being drawn. This preliminary estimate may be sufficient for the County's decision to proceed or not. In this event, our fees for this work would be further reduced.

Ken, what we are proposing is that we be paid for only the work necessary to give you enough information in order for you to make the decision to proceed. This proposal would supercede Article 10.4 of the Contract. Should you desire a fixed or guaranteed amount, we would need to more accurately determine our services and assign a mutually agreed upon cost limit.

Our original proposal did call for a maximum cost to the County of $5,000 for Bond Issue Assistance. These services would include program assistance and in some cases, sketches of the building. Please be aware that these fees do not cover our costs but are offered below cost in order to ease our clients financial strain prior to a Bond Issue. In the event that the election fails, we are under contract for successive attempt to pass the Bond Issue and our fees are re-couped during the execution of the basic services.

Please review and let me know your comments. We are most anxious to work with you and are willing to work out a preliminary fee which meets your satisfaction.

Yours very sincerely,

John E. Peterson, AIA Principal in the firm Director of the office

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Commissioner Bailey said he wants to meet with Bruce Halliday, county attorney, to analyze this proposal. The Commissioners are not in favor of a Bond Election and are applying for grants.

PAUL FOREMAN COUNTY EMPLOYEE

Commissioner Bailey reported that he received a letter from Paul Foreman, county employee, concerning the county policy of evaluation of employees. Mr. Foreman states in the letter that he was hired in May 1980 at the county road department and he has not received an evaluation since that time. Commissioner Bailey said he will answer the letter.

SCHOOL DISTRICT ARIAL PICTURES

Commissioner Bailey reported that the School District has hired Jon Hunt and Tony Wojcik to fly around the county and take pictures of the School District's property. Commissioner Bailey said the School District made an offer that if the county would pay for two hours of the flight time they would photograph county property along with the school property.

SCHEDULE OF MEETINGS

The Coimiissioners will be meeting with the School District on January 20, 1986 at 4 p.m. for a pre-meeting with the Governor on the taxation issue.

MEXICAN HAT URANIUM MILL TAILINGS

Rick Bailey' Administrative Assistant, reported that he, Greg Adams, Health District, and Bob Turri, BLM, met with Jacobson Engineering from Albequerque, New Mexico, which is the contracting engineer to cover the tailings from the old uranium mill at Halchita. Mr. Bailey said that the soil most suitable is located near the Mexican Hat Sewer Lagoon. They will attempt to locate suitable material closer to the site on the reservation to avoid hauling the material a long distance.

COTTONWOOD WASH ROAD - LINDA TAYLOR

Rick Bailey, Administrative Assistant, reported that Bruce Halliday, county attorney, called Linda Taylor, real estate department of the BIA in Toawac, Colorado, and she informed him that the county does not need to meet with the Tribe at this time.

SENIOR CITIZEN KILN

Rick Bailey, Administrative Assistant, reported that someone has asked him if the county is interested in selling the kiln and the supplies that are in the county courthouse basement. Commissioner Black said that the kiln was purchased for the senior citizens and asked Mr. Bailey to contact the senior citizens to see if they are planning on using it and if not the county will consider selling it.

TELEPHONE SYSTEM

Gail Johnson, clerk, met with the Commissioners to report that she has had no co-operation from the Mitel distributor in Durango, Colorado, concerning any maintenance on the telephone system in the courthouse. Commissioner Bailey said he would call and ask what needed to be done. Commissioner Black said it would be an advantage to have someone locally qualified to serve the county on a contract basis.

TRIBAL ELECTION COMMITTEE

Gail Johnson, clerk, reported to the Commissioners that she is meeting with the Tribal Election Committee tomorrow January 14, 1986 at 11 a.m. in the Commissioners Room to go over the election procedures for 1986. The Tribe wants information of the voting districts, mass meetings, county conventions, offices that are up for elect ions, etc. Mrs. Johnson said she would provide the Tribe with as much information as she can gather.

ACCOUNTS RECEIVABLE

Gail Johnson, clerk, asked the Coimiissioners to approve a memo that is to be sent to the department heads concerning the accounts receivable system. Mrs. Johnson commented that there are a few departments that have been reluctant in making this change. Commissioner Black said that it should all be consistent and it will up to Mrs. Johnson how this is handled.

UNDC - TOLLY LAMEMAN

Tully Lameman, director UNDC, met with the Commissioners to report on the UNDC Board meeting that was held last week. Mr. Lameman said they discussed the roads on the reservation and UNDC encouraged their board members to get with their chapters to assist getting the materials for the roads. Commissioner Bailey said he would review the requests with the road department.

POLICE HOUSING MONTEZUMA CREEK

Tully Lameman, UNDC, reported that the Navajo Tribe bought two houses from El Paso Plant and are moving these houses to the property that UNDC owns in Montezuma Creek. Mr. Lameman said the Tribal police officers will then be assigned to Montezuma Creek when these houses are complete.

CROSS-DEPUTIZATION MONTEZUMA CREEK

Tully Lameman, UNDC, reported that the Navajo Tribe met with the Governor and Public Safety Commission about the police cross-deputization on the reservation. Mr. Lameman said its agreeable to both parties that the Navajo Tribe academy will be reviewed, and will work with the state.

HALCHITA CLINIC

Tully Lameman, UNDC, reported that the people in Halchita are holding a community meeting appealing to the Tribe on January 14, 1986 concerning the clinic. Mr. Lameman said that UNDC lost their Indian Health Care Service contract with the Public Health and it has been awarded to the Monument Valley Hospital. They are not willing to open up a clinic in Halchita. Mr. Lameman said the Tribe Health Service Committee will meet after the meeting to discuss the Tribe's concerns and the complaint is that the Indian Health Service did not comply with Indian Health Preference law. Mr. Lameman feels that this will take some time to resolve.

UTAH STATE UNIVERSITY FEDERAL MONIES UNWED MOTHERS

Tully Lameman, UNDC, reported that the Utah State University was awarded a grant from the Federal Government to identify young unwed mothers. Mr. Lameman said that the University has asked UNDC to help them. The University will hold training and counsel sessions in the schools. Mr. Lameman feels that this will be very helpful.

NATIONAL GUARD IN COMMUNITY

Commissioner Holliday reported that Harold Lyman, job service, asked if the county would support an effort to get a National Guard into the area. Commissioner Holliday asked if the Commissioners would be in a favor of this. The Commission express support of such an effort and feels this would provide opportunities for training, national security and a major economic factor in the community. Rick Bailey, Administrative Assistant, will look into this and will write a letter.

SOUTHWEST MANAGEMENT IN KANE COUNTY

Commissioner Black reported that he met with the Kane County Commissioners and discussed the Southwest Health Management that has managed Kane County's health care in recent months. Commissioner Black said

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that the last seven months Southwest Health Management has operated the Kane County hospital they have been $65,000 in the black, instead of $300,000 that was earlier predicted. Commissioner Black said that the management worked with the doctors from St. George and provided services in the hospital instead of

sending people out amoung other things.

|NATIONAL ASSOCIATION OF COUNTIES

Commissioner Black reported that he met with a group of Commissioners in the state with respect to Mike Stewart becoming a candidate for fourth vice president of the National Association of Counties. Commissioner Black said that Utah was one of the founders of NACO and it has been quite awhile since Utah has had a president. Commissioner Black said they discussed of the counties in the state making a contribution to the campaign, if determined to be appropiate and legal.

ELK HEAD AND PROPOSED ELK TRANSPLANT

Commissioner Black received the following letter in response to one previously sent to Mr. Geer concerning the elk head that been illegally killed near Camp Jackson.

January 7, 1986

Mr. Calvin Black, Chairman

San Juan County Commission

Monticello, Utah 84535

Dear Cal:

In response to your letter dated December 23, 1985, requesting the elk head for the San Juan Campus in Blanding, I have not changed my position on the matter, which is to display it in Salt Lake City.

As Director, it is my responsibility to serve the best interests of all the people of Utah on wildlife matters. In this case, I feel that I am doing just that. More people will have the opportunity to view this animal if it is displayed in our Salt Lake facilities than in Blanding.

My intention is to have a plaque prepared detailing the particulars of this animal, stressing the illegal kill aspect and soliciting hunters' involvement using the "Help Stop Poaching" program. Throughout the year the head will be in our Salt Lake Office except during the State Fair, when it will be displayed there. As you can imagine, there will be high public exposure to this mount, both at the fair and at the division's office. Approximately 200,000 people annually visit the wildlife building at the fair.

Cal, I hope you can support my position on this matter, realizing the potential statewide benefit that can be derived.

I have instructed John Livesay, Southeastern Region Supervisor, to make available to the college the next large bull that is taken in the Blue Mountain/Elk Ridge area. During the last two years, three large bulls have been illegally harvested. I assume there will be more.

I am very appreciative and pleased with the support the folks in San Juan County are giving the division regarding an elk transplant. We have been pursuing this for a number of years now, with the apparent holdup being the Forest Management Plan, which as I understand, is near completion. Hopefully, a favorable consideration will be forthcoming from the Forest Service in the near future.

Sincerely,

William H. Geer Director

The Commission expressed disappointment that Mr. Geer did not respond favorably, especially since the last large elk head taken here is being diplayed in Price.

SHERIFFS DEPARTMENT DUTY HOURS

Commissioner Black said he is writing a letter to the Sheriff requesting a duty schedule of the deputies for the first two weeks of January 1986. Commissioner Black said he wants the hours and shift of the deputies to determine how well around the clock someone is on duty and to make sure no over time hours are being put in.

NUMBERING US HIGHWAYS 163 AMD 666

Commissioner Black is going to sign and send the following letters with respect to highway numbering:

January 13, 1986

Gentlemen:

US-163 Highway now exists between Kayenta, Arizona and to the junction of US-191 west of Bluff, Utah.

The San Juan County Commission is proposing that this US-163 designation be extended west from Kayenta, Arizona to Harrisburg junction on 1-15 near St. George. This routing is proposed to be via Kaibito and Page, Arizona, Kanab, Utah, Fredonia, Arizona, and Hurricane, Utah.

We also propose extension from west of Bluff easterly through Bluff, Montezuma Creek, and Aneth, Utah to the junction of US-160 south of Cortez, Colorado.

If your organization can support this highway numbering proposal, please do so by adopting a resolution of support and sending it to:

San Juan County Commission County Courthouse Monticello, Utah 84535

Thank you for your interest and consideration.

Sincerely yours,

Calvin Black, Chairman SAN JUAN COUNTY COMMISSION

January 13, 1986 Gentlemen:

The San Juan County Commission is again proposing the extension of US-666 from Monticello, Utah, to Richfield, Utah. This routing is proposed to be via Blanding, Hanksville, Torrey, Bicknell, and Loa, Utah.

If your organization can support this highway numbering proposal, please do so by adopting a resolution of support and we will present it to the Numbering Committee. Send to:

San Juan County Commission County Courthouse Monticello, Utah 84535

Thank you for your interest and consideration.

Sincerely yours,

Calvin Black, Chairman SAN JUAN COUNTY COMMISSION

Commissioner Black said that this would extend U.S. numbered highways in the county. The letter will be sent to the counties and cities that would be affected by these proposed numbering extensions.

INTERBRIDGE FORMULA ON TRUCKS

Commissioner Black reported that he met with Lt. Governor Overson last week and discussed the Interbridge Formula on trucks in Utah. Commissioner Black said it was confirmed that Arizona does not have to enforce the interbridge on non-interstate highways. Commissioner Black said he is working with the state of Utah on getting a statewide waiver or exclusion.

TRUST FUND AMEND

Commissioner Black said he is working on amending the Trust Fund this year which would establish that the limits be based on the peek assessed evaluation.

SNOWMOBILE

The voting was as follows to approve the high bid of $1010 for the snowmobile to Jason Holliday was:

Commissioner Black - Aye

Commissioner Bailey - Aye

Commissioner Holliday - obstained

FOREST SERVICE - RON DICKEMORE

Ron Dickemore, Forest Service, met with the Commissioners to discuss their annual work plan. Mr. Dickemore wanted to know the statis on the Harts Draw road, what the county plans, the survey, etc. Commissioner Bailey said that Doug Pehrson, county surveyor/engineer, is working on the alignment and the design for the first two miles. Mr. Dickemore asked if the county was planning to do any work on the Johnson Creek road. Commissioner Bailey said that the work on that road has been interrupted because of the roads in the oil fields but will plan on working on it next year. And the last concern was the statis on the South Cottonwood Canyon road, because the Forest Service is planning on hauling timber off the mountain as soon as the bid is awarded. The Commission said that the county considers this road a county B road and is maintaining it.

TIMBER MONTICELLO AND MOAB DISTRICT

Ron Dickemore, Forest Service, met with the Commissioners with the information that the inventory of the timber in Monticello and Moab district may need a substained yield cut. Mr. Dickemore said that Elk Ridge has excess timber and the bugs are bad and harvesting is the only way to take care of the problem. Mr. Dickemore said that they would attempt an industry to harvest the timber.

ELK TRANSPLANT IN SAN JUAN COUNTY

The Commission asked Mr. Dickemore, Forest Service about the delay that the Forest Service is putting on the elk transplant in the county. Mr. Dickemore explained that they have to complete their studys before they can approve the transplant. Commissioner Black said that this has been in the process for two to three years and encouraged some progress. Mr. Dickemore said he would work on it.

ANDY PETERSON LAND OPT EAST

Andy Peterson met with the Commissioners concerning a piece of land that his father owns east of Monticello. Mr. Peterson asked the Commissioners if there was a possibility of the county getting a right of way or easement from the land owners to build an access across the Commissioner Bailey said that he will ask Doug Pehrson, surveyor/engineer, to go look and see what needs to be done.

BIDS OPEN ON GENERAL & AUTO LIABILITY INSURANCE

The Commissioners opened the bids at 2 p.m. for General and Auto Liability Insurance. The following proposals were submitted:

Utah Local Government Insurance Trust - $26,472

Ohio Casualty -Boyle Insurance - $46,161

Commissioner Bailey made the motion to award the insurance to the lowest bid, Utah Local Government Trust. Commissioner Holliday seconded it. UNANIMOUS. This bid includes the law enforcement coverage.

ECONOMIC DEVELOPMENT WEEK

Peggy Humphreys met with the Commissioners to discuss Economic Development Week that the Governor is declaring for February 2-8. Commissioner Bailey made the motion to adopt the following declaration. Commissioner Holliday seconded it. UNANIMOUS.

DECLARATION

WHEREAS, economic development has emerged as a high priority and has become the focus of attention among state and local officials, educators, business leaders, chambers of commerce, community groups, and Utah citizenry at large; and

WHEREAS, a development of San Juan County's economy is essential to provide sufficient employment opportunities for the large number of new entrants annually to the work force, to develop an expanding tax base to ensure the state's ability to provide public services to an ever-increasing population, to increase the public's standard of living and to provide an environment in which innovation and entrepreneurship are encouraged to result in long-term economic vitality for the state; and

WHEREAS, education, capital formation, training, innovation and entrepreneurship must be strengthened to enhance growth; and

WHEREAS, every county has a stake in the vitality of San Juan County's economy; and

NOW, THEREFORE, the San Juan County Commission does hereby declare the week of February 2-8, 1986, as

ECONOMIC DEVELOPMENT WEEK in the state of Utah; and

FURTHERMORE, we urge business, educational institutions, agricultural, professional and civic

groups to observe the Economic Development Week by promoting efforts which will educate the co'unties youth, workforce and citizenry which will increase the overall level of understanding regarding the importance of economic development to San Juan County's future.

San Juan County Commission

Mrs. Humphreys said she will contact the local chambers and suggest a special speaker that week and help boost the interest in the economic development.

BOOKMOBILE SCHOOL DISTRICT AND UNDC

Roland Francom, employee of Bookmobile, met with the Commissioners to report that UNDC has agreed to pay

$4,000 to meet the school districts contribution for the Bookmobile. Mr. Francom asked the Commissioners to sign a letter of agreement saying that the San Juan County Commission intends to continue the Bookmobile for the year 1986. The amount agreed opon is $25,874.00, which UNDC and the school district paying $8,000. The Commissioners thanked Mr. Francom for his effort and willingness in helping the county. Commissioner Bailey made the motion for Commission Black to sign the letter. Commissioner Holliday seconded it. UNANIMOUS.

BILLS APPROVED FOR PAYMENT

A & M Propane Utilities Bluff Bldg 112.45

Abajo Electric Supplies Road Dept. 5.65

John Baker Travel Expenses 173.54

Dorman Black Restitution Robert Hawkins 170.00

Black Oil Company Gas for Road Dept. 7,046.70

Blue Mountain Petroleum, Inc. Supplies Road Dept. 595.20

E.G. Connolly 111 Bail refund No.9905 20.00

Corporate Office Products, Inc. Supplies Aging Dept. 112.89

Devon's Repair Service Refund Filing Fee/86SC005 12.50

W. W. Grainger, Inc. Supplies/Parts Road Dept. 167.78

Industrial Supply Company, Inc. Supplies Road Dept. 426.88

Intermountain Battery Supplies Road Dept 99.00

Int. Crystal MFG. Company Inc. Supplies Communications 273.90

Venice Lyman Restitution Kelly Shumway 100.00

Sharon Myron repairs sewing Mchine 35.00

Nat'l Assoc. of Cnty Treasurers 1986 Dues Treasurer 25.00

Office Equipment Company Office Supplies 316.37

Office Outpost Office Supplies Road Dept. 39.85

Pay Day Drug Company Restitution Robert Hawkins 30.00

Quill Corporation Office Supplies Rick 48.28

Kevin Ramsay Restitution Jim Johnson 170.00

Regent Hotel Sheri Christensen/ Alb. NM 49.00

Rocky Mountain Machinery Co. Supplies Parts Road Dept 215.52

San Juan County Gas for surveyors dept 184.53

San Juan County Attorney Petty Cash 46.14

The San Juan Record Notice to bid insurance 57.40

San Juan Security Lock on copy machine 55.00

Stentofon Communication Inc. Horn Speaker for sheriffs 28.00

Tag-A-Long Tours Travel Peggy Humphreys 158.00

Texaco Incorporated Gas purchased dept of aging 17.85

Tharco Supplies road dept 107.80

Twamco Trailer Company, Inc. Supplies Road Dept 2,688.00

United States Postal Service printed envelopes recorder 241.80

United States Welding, Inc. Supplies Road Dept 329.80

Utah Association of Counties Registration/B Montella 55.00

Utah Dept. of Employ Security Unemploy Benefits Willey 14.98

Utah Power & Light Company Utilities Bluff/Vicinity 219.37

Viking Office Products, Inc. Office Supplies Road Dept 34.80

Wheeler Machiner Company supplies road dept 11.76

Wight's Woodword supplies courthouse 20.00

R. Blair Woods Professional Services 193.50

Brigham Young University Fred Jensen House Research 1,810.77

ADJOURNED

There being no further business the meeting was adjourned at 4 p.m.

Calvin Black, chairman Karen Halls, deputy clerk